A Look At What Your DVIR Requires

A DVIR must show the previous inspection report that can be signed off by the driver - Whip Around 

A DVIR must show the previous inspection report that can be signed off by the driver - Whip Around 

A driver vehicle inspection report is necessary for anyone who is working a motor carrier or other types of transportation vehicles. If you are new to this business and aren't sure what your report requires, it is worth taking a look at the most important items you need to check.

Inspection Items

At the end of every day's work driving your vehicle, you need to check a variety of parts to ensure that they aren't worn down or broken. These items include:

  • Service brakes
  • Trailer brake connections
  • Parking brakes
  • Steering mechanisms
  • Lighting devices
  • Reflectors
  • Tires, wheels, and rims
  • Horn
  • Windshield wipers
  • All mirrors
  • Coupling items
  • Emergency items (such as repair items and first-aid kits)

Writing The Report

After identifying all of these items, you must identify the vehicle (including the make and model) and list all of its deficiencies. These are items that could result in a detriment to safely operating the vehicle. For example, worn brake pads should be note and identified, including an idea of how worn they have become. It is then necessary to sign the report.

Taking Corrective Action

After making the report, it is important to repair any of the deficiencies listed on the report. For example, worn brake pads should be replaced to ensure a vehicle can stop quickly enough. Minor damage may not need to be repaired immediately but anything that compromises the safety of the vehicle must be managed before it goes back on the road.

If you need help with your DVIR duties, please don't hesitate to contact us to learn more about the importance of these essential items.

Paper versus Digital? The Value of Electronic Inspection Reports

Whip Around's electronic DVIR software

Whip Around's electronic DVIR software

In a high-speed universe where information is available at the touch of one's fingertips or even at a voice command, paper documentation is an archaic means of record keeping that costs valuable time and money in any industry--but particularly in the area of transportation. In the freight business, time is money because goods must be moved capably and in full DOT compliance. This is where paper forms can cost a business its efficiency.

Looking at the disadvantages of using paper, there are many aspects to consider. First, think about the sheer volume of paperwork involved in the big rig industry. There are pre- and post-inspection reports, en-route and annual inspection reports, drivers' logs, fuel and repair receipts, DOT inspections, bills of lading, toll and weigh station receipts--the list goes on. Many companies are concerned about the impact of their business on the environment, and eliminating some of the tangible paper usage is a means of reducing the carbon footprint.

Next, there is the question of where one stores the volume of paperwork involved in the trucking industry. The Federal Motor Carrier Safety Administration mandates electronic drivers' log books (with a few exceptions) as of December 2017, thus reducing the cost of maintaining this means of paper documentation. The FMCSA estimates a $1-billion dollar savings to the industry based on electronic log books alone. Using electronic vehicle inspection records further reduces the need for a large physical location to store the multitude of papers that are required of those working in the freight business.

There is also an increased risk of human error in the use of paper forms. The consumption of time and demand of attention to detail of one who has been focused on driving for long hours increases this risk. Digital vehicle inspection reports are more efficient and accurate, available at the driver's fingertips in a click-and-go format. Time--and accuracy--is money.

When transitioning to electronic forms for vehicle inspections, customers will find the streamlined process offered by Whip Around to be both productive and profitable. We offer 24/7 customer support to our clients so that incorporating mobile device inspections for your driving team is a premium experience for drivers, all the while providing a customized tool for administrators to use while managing their fleet in the field. 

Visit us on the web to sign up for a free Whip Around account and learn more about how we our product can benefit your business.

FMCSA Requirements for Your DVIR

Is your current Driver-Vehicle Inspection Report meeting the requirements of the FMCSA? Here is a breakdown of the FMCSA Inspection, Repair, and Maintenance regulation:

Whip Around DVIR software meets the FMCSA requiremnts

Whip Around DVIR software meets the FMCSA requiremnts

Scope

  • Everyone involved in your chain of responsibility is responsible for understanding FMCSA regulation, from drivers to management.

Inspection, Repair, and Maintenance

  • Vehicles must be maintained and have a system in place for keeping records of maintenance, including a record of the date, time, and nature of maintenance done.

Inspection of Motor Vehicles

  • FMCSA agents can inspect vehicles at any time and report back to the FMCSA with a Driver Vehicle Examination Report. If anything is not meeting regulations, they can mark a vehicle "Out of Service", and the vehicle will not be operable until the proper maintenance has been performed and paperwork has been reviewed and approved by the FMCSA.

DVIR(s)

  • A daily report is required from each driver, for each vehicle operated, covering basic maintenance of parts such as the service brakes, steering mechanism, lighting devices, tires, and emergency equipment. This report must be recorded even if nothing is wrong with the maintenance of the vehicle.
  • Repairs must be made and documented if something is wrong with the vehicle.
  • Reports must be kept for three months after the date driven.

Procedures for Accepting Reports

  • A system must be in place for maintaining reports of damage and maintenance.
  • Reports must include: the company's USDOT number, the equipment provider's USDOT, vehicle ID number, date and time, list of needed maintenance, record of maintenance performed, and the vehicle driver's signature.

Keeping up with these regulations means plenty of paperwork that could easily be disorganized and hard to keep track of. With Whip Around DVIR software, your records stay in one place, accessible by drivers and inspectors alike. Each record is time and date stamped and synched with the cloud automatically. 

If you have more questions about FMCSA regulations and what Whip Around can do for you, let our experts know.

Whip Around: Meeting the New Requirements of CoR

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Starting mid-2018, NVHR is stepping up the chain of responsibility regulations throughout Australia and New Zealand. These stricter regulations include:

  1. On the road offences are not the only thing that you can be fined for. If your current practices and procedures aren't enough to prevent the offences before they happen, anyone in your company's CoR may be liable.
  2. Higher penalties will be imposed, both monetarily (up to $300,000) or prison time (up to 5 years), based on the severity of the infringement.
  3. NVHR authorized investigators will be looking for fault reporting procedures and documentation, specifically that "all reasonable steps" have been taken towards compliance and heavy vehicle safety. 

Make sure everyone from your drivers to your company director is keeping up with these new requirements well in advance with our Whip Around software. 

New and existing CoR requirements are easily met with our software keeping tabs on every step of your inspection process, instantaneously and from anywhere. Drivers can input their DVIRs straight into their smartphones, managers can generate work orders, and teams can be created for another layer of collaboration. Digital records are instantly created for documentation, and you can add photos, GPS stamping, and additional comments for more thorough records. If you are already using our software, update your forms quickly and easily with drag and drop technology.

Meeting these NVHR requirements keeps your whole chain of responsibility safe, and using Whip Around helps you do that. If you have any questions about the new requirements, or about how our software can help you meet them, let us know.

Whip Around Helps to Meet the Requirements of CoR

Whip Around DVIR software in action

Whip Around DVIR software in action

New Zealand and Australian regulators continue to put more and more rule on heavy vehicle companies and operators. They want to ensure that the road is safe and that the drivers are alert, well-trained, capable and safe. In fact, anybody along the logistics chain including those that consign, pack, load or receive products may be subject to fines or violations if they do not abide by Chain of Responsibility requirements.

Their are two primary types of requirements. The first is that the goods are properly inspected, monitored, weighed and measured. This is to ensure that the products are not too heavy for the truck they are inside. Additionally, they must be in containers that are safe for the road. Finally, they goods of record must match the actual products in the container for obvious tax, regulatory and anti-smuggling reasons. Keeping all of this information tracked and stored adequately can be a major headache.

The second issue is the hours of operation. Drivers cannot work more than ten hours in a row. Any violation of those rules would result in alertness dramatically declining which is unsafe for themselves and other drivers on the road.

For both these issues, the Whip Around app is the easiest solution. This tool helps logistics professionals automatically log information on their phone where it is safely stored to the cloud. There is no need to file paper work, compare notes, read messy handwriting or do a detailed regulatory review. The Whip Around app enables these processes to occur automatically along each tough point to meet the chain of responsibility regulations. This saves a tremendous amount of time and money.

Whip Around is a leading provider of tools and solutions that help heavy vehicle operators, especially with their Chain of Responsibility. These solutions have helped to save time and money dealing with regulations. For more information, please contact us.

ELD Regulation and Digital DVIR

Whip Around's mobile app is FMCSA compliant

Whip Around's mobile app is FMCSA compliant

The U.S.'s FMCSAimplemented a new electronic logging device rule, or ELD rule, back in 2015. With the compliance date approaching, we wanted to review what this rule was and what this means for eDVIR in the future.

The rule is pretty simple: all vehicles built post-2000, logging more than 8 trips a month, and not for tow-away services or RV hauling must have an ELD installed in their engine to monitor hours and miles driven. The FMCSA is looking to reduce driver fatigue and the number of heavy truck related incidents, as well as reduce paperwork and keep record-keeping mistakes at a minimum.

It stands to reason that they will soon regulate the use of eDVIR as well, given the focus on driver safety and electronic solutions to paperwork. Electronic DVIRs keep your vehicle up to par with current regulations. Making sure they are well-maintained and safe to drive keeps unnecessary accidents from occurring and protects your drivers, management, and ownership from the consequences of them.

Whip Around is ahead of the regulation game with our mobile based vehicle inspection platform. Drivers can log DVIRs directly into their smartphones for ease of access. Inspection forms are immediately viewable by all involved parties, and are time and GPS stamped for transparent record keeping. If any problems are flagged, Whip Around software generates the work order right on the spot to keep your vehicles well-maintained. 

If you have any questions about complying with the new ELD rule or being prepared for future eDVIR regulations, contact our Whip Around experts today.

Whip Around Teams Module

The Whip Around software allows for your company to group your vehicles according to your unique needs, keeping all the need-to-know people in the know.

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The grouping options are endless. Group vehicles together, then assign them to a team and specify which management, mechanics, drivers, or depot profiles are able to conduct or check inspections. Rearrange at will from your dashboard for unexpected projects or new drivers. You can also sort by vehicle type or within a specific business unit. You can make it as complex or simple as you'd like, with layers of teams responsible for other teams, or simply one individual assigned to one vehicle. From the employee perspective, they will only be able to view what you allow them to, within their team or management responsibility range.

For example: Your company operates across multiple states. You could set up teams of five vehicles, then add their drivers from various shifts to their team, plus a supervisor, the regional manager, and the state manager. Drivers can only see the vehicle they are assigned to, but the supervisor can keep tabs on the fleets they are responsible for, the regional manager can keep track of all vehicles at locations within the region, and the state manager can see all vehicles within the state.

Whip Around's grouping module can do all that, and more. Our team grouping module is truly as flexible as your company needs it to be.

Not only does our software allow for proper checks, but it alerts you when those checks aren't happening or if something is flagged during an inspection. Grouping ensures that the correct departments are notified as quickly as possible. Simply assign who you need to each team, and when anything is flagged during inspection, the team is alerted via the Whip Around mobile app, allowing for immediate action on the flagged item.

Whip Around team modules also allows you to view leaderboards and analytics by team. See who is doing best or needs improvement at a glance, and keep track of trends within your company. If one vehicle is having problems consistently, or one employee is regularly missing their inspection, you (or whoever is assigned to manage that team) will be able to see it right away.

Whip Around Team Modules help you keep your business under control and running smoothly. If there is anything we can do to make your experience better,contact ustoday.

Is Your Business Ready for Changes to the Australian/New Zealand CoR Laws?

Whip Around provides full transparency across the CoR through data sharing between companies.  

Whip Around provides full transparency across the CoR through data sharing between companies.  

Some heavy vehicle Chain of Responsibility laws are coming into effect in 2018. These regulations can have steep consequences for those that fail to adhere to them, with the possibility of a $3 million penalty for non-complaint transgressive companies And the threat of imprisonment. The National Heavy Vehicle Regulator or NHVR has declared that the Chain of Responsibility (CoR) laws now covering fatigue, speed, load mass dimension, and loading are going to be extended to maintenance and vehicle standards. According to a 2016 survey of 183 companies, only three organizations reached a level of compliance that lined up with updated CoR laws with twenty having reached an amorphous level of compliance while the rest failed.

What the NHVR Wants You to Know

At a panel discussion following a moot court where the regulations were tested, NHVR National Investigations Coordinator Bill Esteves advised business owners and councils to be proactive in their efforts to reach compliance. The NHVR Manager, Michael Crellin, in charge of the Chain of Responsibility explained that the changes require that the executive officer understand the risk management processes, the safety systems, and most importantly if these are operable.

The focus of these regulations is pointed at the business practices as well as the system controls in place. Investigators won’t need an inciting incident or substantive offense to act. All they have to do is look at the system and either make sure everything is in working order and efficient or failing. Investigators want business to make sure and inform their partners in the supply chain about these changes. Additionally, investigators want to impress upon businesses that technology integration and that assuring compliance in areas like fatigue management is crucial.

Penalties for Violations

Category III

Violation Situation: there is a breach of safety responsibilities discovered, with no inciting event.

Violation Penalties: $50,000 for a person, and $500,000 for a business.

Category II

Violation Situation: There is a breach of safety responsibilities found that is a risk of injury or death.

Violation Penalties: $100,000 for a person and $1 million for a business.

Category I

Situation: Reckless behavior is involved in a violation.  

Penalties: Five years of incarceration and/or $300,000 for a person, and $3 million for a business.

 

For more information on the changes to CoR laws, contact us at Whip Around today.

Governments are adding more regulation to health and safety for commercial vehicles

Preparing for the future is integral to any successful business plan, but also difficult to find time for in the present. Meanwhile, the world outside is moving on, ready or not. One ever-changing environment faced by commercial vehicle owners and operators is the regulatory one. Increased work safety regulation for vehicles has been growing steadily in the US and is likely spreading to the UK, Australia and New Zealand. 

Whip Around Customized Forms

Both federal and local regulations are expanding in the United States on issues from electronic tracking time for operators to new safety standards for mirrors and rear view cameras. The FMCSA is doing more than simply writing the new rules. It helps train and funds teams of state police across the country to help identify and address safety violations on the road. These stops can routinely include fines and forcing vehicles out of service. Incidents like these can do real harm to a businesses SLA's and reputation. Worse still are the resulting fines from regulations after an incident has already occurred. A rollover in Australia recently resulted in ten of thousands of dollars in fines for both the shipping company and its client. 

These occasional disasters highlight the dangers to operators, managers, and regulators. This is why places like Chicago and Australia are planning for regulatory enhancements or overhauls. As these governments plan new rules with new tools, don't be left unable to fulfill the needs of your company. Business owners and fleet managers need new tools as well to help stay on top of regulatory needs and fleet condition.

 Whip Around is an all digital system for managing fleet needs connecting operators through the cloud to managers and other stakeholders in real-time. These tools can help give you the information you need to stay ahead of breakdowns and inspections. The all digital medium also makes record keeping automatic to help facilitate discussions with inspectors. If you want more help keeping your fleet prepared for the future, contact us to learn more about what Whip Around can do for you.

Top 3 Things to Look for When Choosing an Electronic DVIR

With the right electronic DVIR, you can save tremendous amounts of time. 

Selecting a great intuitive DVIR system is crucial to the success of the roll out.  

Selecting a great intuitive DVIR system is crucial to the success of the roll out.  

The time spent by commercial drivers conducting an electronic DVIR can add up, since they typically must complete the inspection on a daily basis. Let's take a moment to examine the most important factors to look for when choosing an electronic DVIR.

#1 - The DVIR Platform Must be Intuitive

An electronic DVIR system can only save drivers and managers time if it's user-friendly. Take the time to investigate the system's features and interface fully before committing. Other than a small learning curve in the beginning, use of the DVIR system must be intuitive, even for the non-technologically inclined.

#2 - The Right People Get Information

Information flows need to be configurable and totally customizable. This means that the results of DVIR's will go to the right people up the chain of command in the organization. Whip Around's proprietary teams module makes sharing information between managers and drivers simple.

#3 - The Electronic DVIR Must Be a Standalone System

For the optimal experience, the electronic DVIR needs to be contained within its own standalone system, not as an add-on from a telematics solution. A standalone system will have a more robust feature set and offer more ease-of-use. This not only ensures that the information gathered is accurate, but makes it more likely that drivers and managers will actually use the system.

Learning More

If you'd like to learn more about Whip Around's electronic DVIR system and why it meets and exceeds all three of these points, please feel free to contact us today.

10 benefits of conducting daily vehicle inspections

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Inspecting your vehicle is probably something you know you should do, but mostly likely something you don't do often enough. In the major markets we operate in the commercial vehicle is classified as part of the workplace. Operators must ensure the work place is a safe environment for staff and vehicles are no exception! To ensure this you must firstly force your drivers to conduct vehicle inspections before every shift and secondly have a robust system in place so that you and your management team are notified in real-time to any defects. Only a digital platform such as Whip Around will afford this crucial requirement.

Too many times, we only notice something is wrong with our vehicles because it has reached the point of no return, and we are forced to go to the nearest mechanic for major repairs. This costs time and money, and causes stress. These kinds of problems are preventable, if you conduct daily vehicle inspections. Here are 10 of the best reasons you should be sure to take preventative care of your vehicle.

1. Stay on top of routine maintenance

When you look at your vehicle every day, it is easier to remind yourself of those little things like changing the oil or refilling fluids. Routine maintenance is what keeps your rig running longer.

2. Reduce exposure to traffic infringements

Doing daily inspections is the best way to make sure you notice things like a dead tail light, before the police do. You can save a lot of time and money when you aren't worried about fix-it tickets.

3. Increase your sales

Believe it or not, a customer can tell a lot about a driver by the look of their rig. When customers notice you taking special care of your vehicle, it gives them confidence in you, and suddenly, you are their number one choice in driver.

4. Decrease Accidents

There is no way to guarantee that you won't get in an accident, but by taking care of your vehicle, you can improve your odds. Having a vehicle that is in tip-top condition not only instills confidence in you as a driver, but protects other drivers on the road.

5. Reduce Insurance Costs

With fewer accidents and fewer visits to the mechanic, come fewer insurance claims. The more you take care of your rig, the less you will spend on Insurance!

6. More care and respect from your drivers

Every time one of your drivers notices you going the extra mile to take care of your vehicle, it sets an example for them to follow. When you take care of your rig,  you earn respect, and other drivers will follow your lead.

7. Reduce Downtime

When you neglect to care for your vehicle, unplanned repairs are almost a guarantee. The time you spend waiting for a part to come in and your vehicle to be repaired is time you could be spending on the job.

8. Save Time by Planning Repairs

On the other hand, when you plan out your repairs, you can order parts ahead of time, and let the mechanics know you are coming. That way, your vehicle is number one on their priority list, and you can be in and out in no time!

9. Save Money by Planning Repairs

When a part breaks down unexpectedly, you may be forced to settle for paying more for lower quality, because you have no other options. When you notice an issue before it becomes an emergency, you have the time to shop around, get the best deal, find the best mechanics, and buy the best parts. Not only will you save money, but you can ensure the highest quality repairs.

10. Grow your Business

Whether you are an independent driver or a part of a large outfit, spending a little time each day inspecting your rig gives you a lot of time to grow your brand, work with customers, and negotiate deals. Daily inspections can significantly lighten your load in the long run.

Daily inspections might seem like a hassle, but once you start a routine of checking your vehicle each day, you'll realize how easy it is to save yourself time and money. For more tips, or to ask about how we can help you business comply with local commercial vehicle operator laws, contact us at Whip Around today!

5 Reasons Why Organisations Need To Move Away From Paper-Based Daily Vehicle Inspections

Selecting a vehicle to inspect from the Whip Around mobile app

Selecting a vehicle to inspect from the Whip Around mobile app

Is your organisation completing daily vehicle inspections using paper forms? Whip Around offers a mobile platform based inspection solution that can help your company save time and money. Presented here, the 5 reasons why you need to move away from a daily paper-based vehicle inspection.

Cost

Although we may get paper from trees, money certainly does not grow on them. If your company is conducting daily paper-based inspections on your vehicle fleet then you not only have a high budget for paper but also for other items such as printers, printing ink, and maintenance for when the printers go down. Whip Around provides the cost-reducing solution to your printing and paper costs.

Human Error

Let’s face it, we are not perfect and are bound to make mistakes. Whether or not the mistake will occur during the actual vehicle inspection or when the data is being entered into your company database, somewhere along the way misinformation will occur. Using a mobile based inspection platform will help reduce the chance of errors and in the event an error occurs, you could get notified immediately instead of having a lurking error.

Greener Footprint

A mobile inspection platform will leave a much greener footprint and be far more environmentally friendly than a paper-based inspection; no more unnecessary paper usage and waste coming from your company.

Time Saver

The old way of conducting paper-based vehicle inspections meant a having a follow waiting time for that information to be recorded, complete the data entry process, and even a review for accuracy...all of those steps are no longer needed. With a mobile platform this offers businesses an opportunity to allow inspections to take place whenever and whenever needed. The results are immediately available and there is no wait for the forms to be sorted, reviewed, and entered into a database because that will happen automatically during the inspection.

Metrics Can’t Be Easier

Not only will using a mobile based inspection platform over a paper-based system decrease the time involved but it will also increase your productivity. Metrics are available in real-time as the data comes in from the vehicle inspections which makes publishing reports, providing analytics, and making alerts available extremely easy.

If you are interested in streamlining your inspection processes and becoming a company that has a greener focus as well as an interest in not only saving money but also increasing productivity then contact Whip Around today.

Simplify and Streamline your FMCSA Driver Vehicle Inspection Reports

Transform paper check sheets into a mobile app for your drivers with Whip Around. 

Transform paper check sheets into a mobile app for your drivers with Whip Around. 

As all transport business leadership personnel are aware, Driver Vehicle Inspection Reports (DVIRs) are a required part of any operation. But where do these regulations come from, and what exactly is required?

In the United States, the Code of Federal Regulations (CFR) "is the codification of the general and permanent rules published in the Federal Register by the departments and agencies of the Federal Government." Within the CFRs, Title 49 deals with federal regulations pertaining to transportation, and Part 396 details those regulations pertaining to inspection, repair, and maintenance. Part 396.11 specifically describes DVIRs and the federal regulations surrounding them. Among other requirements, the CFRs state that all DVIRs must "cover at least the following parts and accessories:

(i) Service brakes including trailer brake connections;

(ii) Parking brake;

(iii) Steering mechanism;

(iv) Lighting devices and reflectors;

(v) Tires;

(vi) Horn;

(vii) Windshield wipers;

(viii) Rear vision mirrors;

(ix) Coupling devices;

(x) Wheels and rims;

(xi) Emergency equipment."

The Federal Motor Carrier Safety Administration (FMCSA) provides available interpretations for the regulations detailed in 49 CFR Part 396.11. These interpretations note that no specific DVIR type needs to be used as long as the report contains all required information and signatures detailed in the CFRs. Among many other items, the interpretations also indicate that either the driver or a commercial repair facility must certify en route repairs, and that "a separate DVIR must be prepared for each power unit operated during the day’s work."

Even with this small overview, it is easy to see that Federal regulations can involve many details and be quite complicated. Many transportation businesses still rely on paper-based vehicle inspection reports to comply with these regulations which leaves room for errors and is often lacking in efficiency. Whip Around allows you to transition from cumbersome paper-based inspection reports to a web and mobile based customizable, compliant, and efficient experience; one where drivers can create and upload reports based on your CFR compliant requirements right on their smartphones.

Contact Whip Around today to see how we can help you maintain control over the inspection process whilst making the user experience simple and effective.

Why Your Company Should Maintain A Daily Vehicle Inspection Regimen

Whip Around streamlines the vehicle inspection process, making it seamless

Whip Around streamlines the vehicle inspection process, making it seamless

Just like every beat of your heart is what keeps you living, regular commercial vehicle inspections are at the heart of every successful business. Let's face the cold hard facts: if you don't inspect your vehicles and someone is injured or killed, your company is going to take a huge loss. Such mishaps have driven companies under. Therefore, it is vital that a company maintain a daily vehicle inspection regimen.

A company is always at risk when they have commercial vehicles out in the field. You can't always control what your drivers are doing but you can control the safety of your vehicles by way of thorough inspections. Looking at some stats and figures from governmental and attorney sites, it can be established that, even though a driver may be at fault for an accident, it doesn't mean you as an owner will escape unscathed. The best way to prevent this is by being able to show law enforcement, attorneys, and the judge that you, as an owner, are meticulous in keeping inspection records.

Insurance companies can be your best friend or totally working against you. Insurance is in the business of collecting premiums for investment, and they view claims as bad. Therefore, they will be checking to see if every "i" is dotted and every "t" is crossed. If you even slip in one minor area, you could be left to pay for the expenses of a mishap from your own pocket. That hurts, a lot. Thorough and well-documented inspections can be the difference in receiving a settlement or not. Some commonly overlooked commercial vehicle checks are:

  • Checking tires and wheels are some of the easiest but most commonly forgotten or overlooked mistakes drivers make, especially when they're in a rush. There is nothing more time consuming and costly than having a driver stranded due to a blowout. Whether it is a rear tire, trailer tire or steer axle tire, a blowout can be disastrous.
  • Brake inspections are just as vital as checking your tires. Failed brakes can result in catastrophic accidents, costing you great sums of cash in liability if you can't prove that you had been stringent in your inspections.
  • Cleanliness, believe it or not, can give an impression to an inspection officer of what kind of driver they're dealing with. A messy cab can set off alarms for law enforcement, increasing the time of inspection and causing you to lose time and money. Clutter on the cab floor can roll or slid under the brake pedal and cause the driver to have an accident; loose items on the dashboard can slide off into his/her lap, or prevent the windshield from defrosting; and customers who happen to see a messy truck will not only have a bad impression of your driver but of you as well.
  • Almost every country on the planet requires an emergency kit. For whatever reason, parts of an emergency kit can be misplaced or left at the office. Be sure that hazard reflectors are clean, fire extinguishers are up to date and that fuses are in good shape, only to name a few things that should be considered.
  • Seatbelts should always be in functioning condition. Be sure that they retract and return normally.
  • A nightmare for any driver is the wheel flying off and barrelling down the street, hitting and seriously injuring or killing someone. Check wheel lug nuts to be sure they are tight. Sometimes tire shops can fail to fasten them correctly, so a driver should double check them before he leaves a tire shop. Even if it was the tire shop's fault, the driver and your company will be to blame.
  • Don't forget paperwork. Drivers often times are swamped with paperwork and dealing with the stresses of keeping the schedule. Therefore, your company should always make it a good habit of making sure all the correct legal documents are in the vehicle: registration, insurance, permit and ownership documents should be up-to-date. If you are using an ELog app, be sure to have at least one cycle of records to back you up.

All these checks can be transformed into a digital DVIR software solution so your drivers can be prompted on their smartphones. The Whip Around solution has been specifically designed for the United States transport industry and complies with all federal vehicle inspection requirements. Get in touch with the guys at Whip Around to learn more. 

The cost/benefit of providing smartphones to drivers: Is it right for you or your business?

Inspecting truck on smartphone

Sometimes it's hard to justify spending money. When managing the finances at a company, buying a stack of phones can sound like a splurge. Sure, we know there are pros and cons, but are the pros the weightier option? here are some topics of discussion when choosing to supply smartphones to your drivers.

  • Time saved  A feature that has become a staple to smartphones is GPS based maps. With a swipe, some typing or vocal recognition software, you can plot a course from one location to another in less than a minute. Based on a study in 2012 by the Pew Research Center, 68% of Americans polled used their smartphone to mostly get navigation. It almost doesn't make sense not to supply them to drivers.
  • Communication There's no guarantee nor any law requiring your employee to own a cellphone. There's plenty of people (32%) who opt out of owning one. Or maybe they only have one for the whole family. Whatever the reason, having a readily available way to communicate with your drivers is key. With a phone you provide, it allows you to have a reliable line of communication to your staff. When you need them to make an unscheduled stop, it can prove invaluable. 
  • Productivity With time saved and better communication comes better productivity. The cost per phone is typically negligible depending on your area and available carriers. They usually have discounts for large purchases, so it's possible to get a good deal. When you crunch the numbers with the money you save from efficiency vs the money you spend on the monthly cost of the phones, you will likely see you coming out ahead.  

At Whip Around we have developed a cost analysis to help navigate the move to smartphones and the apps that go with them. CLick below and provide your details then check your email for a link to download the costing sheet. 

This could be just the bump your company needs.  For more tech ideas for your fleet, contact Whip Around today. 

Go Green: How Going Digital Will Save You Time, Money, And The Environment

Build checklists, inspect in the field using the Whip Around app , and view inspection records and trends via a dashboard. Start a free trial now. No set up fees. 

Build checklists, inspect in the field using the Whip Around app , and view inspection records and trends via a dashboard. Start a free trial now. No set up fees. 

Maintaining a fleet of vehicles is no easy task. It's time-consuming and expensive, yet we understand that it's a necessity. Routine maintenance is a far better option than getting a trucked towed back to the shop after breaking down mid route. KNOWING it's important is all well and good, but application in the field is where we break down as human beings. Clipboards go missing, checksheets run out, paperwork gets backlogged. Try as we may to stay on top of it all, getting buried is easy to do. To an old School manager, going digital can sound daunting or even unnecessary. But here is some points to think about that can appeal to anyone who deals with a fleet of vehicles. 

  • Easier to remember  Kids got sick. Dog died. Roof collapsed. While the worries outside of work weigh on our minds, we may forget to fill out the check list for the morning. Paper checklists get lost and can be a hassle to keep track of. But smartphones are everywhere. They are also something we make a point to keep track of.  When you leave in the morning, You look for 3 things; keys, wallet, phone. When you get to the office or yard in the morning and your alarm goes off to run the checklist, the checklist is in the same place as the alarm you are switching off.
  • Faster to perform checks  Switching to a digital platform with mobile hubs eliminates all the trappings of folders and folders of paperwork.
  • Instant feedback  Losing track of even a few days of checklists can hide the signs of major vehicle malfunctions later down the road. Data sent from a smart to an in-house network yield immediate results. 
  • Easier to coordinate repairs The benefits of being able to compare data from various dates lets you coordinate the rotation of repairs on the fleet for the best efficiency of time.
  • Maintained vehicles are better for the environment  Fuel-efficiency is a constant concern today. While vehicles are being produced to be more and more fuel-efficient, it is our responsibility to also ensure that the vehicles we have are in their best working order. With the time saved by switching to digital/mobile inspections, you save help save the environment by keeping your fleet in its best working order. In the end, a full functioning fleet is best for everyone and by switching to a mobile based system, you save the planet AND your bottom line.

Whip Around's mobile inspection checklist app for drivers carrying out DVIR is the most powerful inspection software in the world yet is is so easy to set up and use. Start a free trial now, no set up fee or credit card required (you have nothing to lose yet so much to gain). 

Reducing Your Carbon Emissions With Fleet Inspections

The Whip Around app makes it easy to keep on top of your fleet's maintenance. Start a free trial now. No set up cost and just a low monthly charge per vehicles. 

The Whip Around app makes it easy to keep on top of your fleet's maintenance. Start a free trial now. No set up cost and just a low monthly charge per vehicles. 

If you own or work in a transportation company, then you know that driving is the most non-green activity on planet earth. Burning gasoline, or any other fossil fuel, causes pollution, smog, and global warming from the pollutants released by motorized vehicles. Because we cannot stop driving altogether, the only way to stay green is to drive smart.

Many organizations today create well structured plans that position their companies to effectively reduce carbon emission. Some run long-term media campaigns, while others take a more proactive stance by actually reducing their carbon foot prints.

 

How vehicle inspections can help reduce your carbon footprint

The burning of fossil fuels in vehicles causes the emission of hydrocarbons, carbon monoxide, nitrogen oxides, and volatile organic compounds — all dangerous to the environment. Developing a vehicle inspection plan for your fleet can help you identify the culprits and detect early signs of carbon emission.

Cars, trucks, railroads, and commercial aircraft are the main sources of carbon emissions in the transportation industry. Nowadays, organizations use vehicle inspections to help check their carbon emission levels and as a general safety standard.

Using an inspection tool like Whip Around is a great way to stay compliant and manage your fleet effectively. Also creating a well structured inspection plan will help your business achieve some of the below benefits:

  • Save the environment - This is the main reason to use inspection tools and create a structured plan to save the environment. With an effectively designed plan, you can reduce your carbon foot print.
  • Protect your assets - Most structured inspection plans will provide valuable data on your fleet, giving you more insight on what needs replacing and what repairs need to be done; ultimately saving you money. 
  • Avoid accidents - New and healthy vehicles do not emit harmful gases — only in rare situations. When you undertake inspections regularly, you will detect faults and failures which when fixed can save lives.
  • Save Trees - using a digital DVIR software like Whip Around you will eliminate all paperwork from the produce saving a huge amount of wasted paper and time. No longer will you need administrative staff to process the paper as the whole process is automated. 

There is so much more you can do to reduce your carbon foot print. But inspection is the major activity that ensures that transportation companies are compliant and adhere to road safety standard. Try Whip Around for free now to show your dedication to your fleet and the environment. 

Why Timely Vehicle Maintenance Is Essential For Productivity

The Whip Around mobile app makes it easy to stay on top of unplanned vehicle maintenance.  

The Whip Around mobile app makes it easy to stay on top of unplanned vehicle maintenance.  

Running a transport business is a challenging undertaking and more often than not you may get caught up in the nitty-gritty of the trade, and end up neglecting your fleet maintenance. There is a tendency to overlook simple tasks such as oil changes, brake, and electrical system checks. The result is bigger problems down the road (excuse the pun). That can, however, be avoided using cutting-edge transport tech such as the Whip Around mobile app.

Here are some of the benefits you will gain from prioritizing vehicle maintenance – however how small the issue in question is.

Risk Management

The statement; prevention is better than cure is true, and this aptly applies when it comes to fleet management. While most vehicles' faulty systems may not pose immediate risks, they are ticking time bombs. It is, therefore, important to correct them as soon as they become apparent.

Cost Savings

Well maintained vehicles usually operate at the most optimal level. Fuel consumption is low, and your crew doesn't get penalized during random safety checks by law enforcement officials. Opting to repair your vehicle in good time, reduces the cost of repairs carried out since the problem will have affected key components of the vehicle.

Professionalism

In transport business, your fleet is your brand image. Customers and the community at large compare quality of services with how your vans and trucks look or operate. If your vehicles keep breaking down on the road, the impression your potential clients get is that your services are not reliable. Get in touch with us now to find out how Whip Around App can help keep your fleet in tip-top condition.

www.whip-around.com 

Safety Tip - When To Honk Your Horn

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Horns are meant to give drivers a means of warning other motorists about a potential danger. But too often, drivers honk the horn to scold other drivers or express frustration — a habit that can lead to road rage.

Here’s some advice from the California Department of Motor Vehicles that you may want to pass along to fleet drivers:

Use your horn

  • Only when necessary, to avoid collisions.
  • To try to get “eye contact” with other drivers. You may tap your horn to alert another driver who might turn in front of you and cause a collision.
  • On narrow mountain roads, where you cannot see at least 200 feet ahead of your vehicle.

Don’t use your horn

  • If a driver or bicyclist is going slowly, and you want him or her to drive faster or get out of your way. The driver or bicyclist may not be able to safely go faster, due to illness, being lost, intoxication, or having mechanical problems with the vehicle.
  • To alert other drivers that they made a mistake. Your honking may cause them to make more mistakes or to become angry and retaliate.
  • Because you may be angry or upset.
  • To honk at pedestrians, bicyclists, or motorcyclists unless necessary to avoid a collision. Remember that your horn sounds much louder outside a vehicle.

Also, keep in mind that honking your horn may startle other drivers. It’s safer to slow down or stop instead of honking your horn.