whip around privacy policy

At Whip Around, we take privacy very seriously. We’ve updated our privacy policy (Policy) to ensure that we communicate to you, in the clearest way possible, how we treat personal information. We encourage you to read this Policy carefully. It will help you make informed decisions about sharing your personal information with us.

The defined terms in this Policy have the same meaning as in our Terms of Use, which you should read together with this Policy. By accessing our Website and using our Service, You consent to the terms of this Policy and agree to be bound by it and our Terms of Use.

Whip Around collects your personal information

Whip Around is a provider of pre-trip inspection software that’s simple, smart, and secure and gives business owners and their contractor’s real-time visibility of their driver’s inspection reports.

The Service involves the storage of Data about a company or individual. That Data can include personal information. “Personal information” is information about an identifiable individual, and may include information such as the individual’s name, email address, and licence plate details.

Whip Around may collect personal information directly from you when you:

·         register to use the Service,

·         use the Service,

·         post to the Whip Around Community forum or on our blog,

·         contact the Whip Around support team, and

·         visit our Website.

You can always choose not to provide your personal information to Whip Around, but it may mean that we are unable to provide you with the Service.

Whip Around may receive personal information from you about others

Through your use of the Service, Whip Around may also collect information from you about someone else. If you provide Whip Around with personal information about someone else, you must ensure that you are authorised to disclose that information to Whip Around and that, without Whip Around taking any further steps required by applicable data protection or privacy laws, Whip Around may collect, use and disclose such information for the purposes described in this Policy.

This means that you must take reasonable steps to ensure the individual concerned is aware of and/or consents to the various matters detailed in this Policy, including the fact that their personal information is being collected, the purposes for which that information is being collected, the intended recipients of that information, the individual's right to obtain access to that information, Whip Around’s identity, and how to contact Whip Around.

Where requested to do so by Whip Around, you must also assist Whip Around with any requests by the individual to access or update the personal information you have collected from them and entered into the Service.

Whip Around collects, holds, and uses your personal information for limited purposes

Whip Around collects your personal information so that we can provide you with the Service and any related services you may request. In doing so, Whip Around may use the personal information we have collected from you for purposes related to the Services including to:

·         verify Your identity,

·         administer the Service,

·         notify you of new or changed services offered in relation to the Service,

·         carry out marketing or training relating to the Service,

·         assist with the resolution of technical support issues or other issues relating to the Service,

·         comply with laws and regulations in applicable jurisdictions, and

·         communicate with You.

By using the Service, You consent to your personal information being collected, held and used in this way and for any other use you authorise. Whip Around will only use your personal information for the purposes described in this Policy or with Your express permission.

It is your responsibility to keep Your password to the Service safe. You should notify us as soon as possible if you become aware of any misuse of Your password, and immediately change your password within the Service or via the “Forgotten Password” process.

Whip Around can aggregate your non-personally identifiable data

By using the Service, you agree that Whip Around can access, aggregate and use non-personally identifiable data Whip Around has collected from you. This data will in no way identify you or any other individual.

Whip Around may use this aggregated non-personally identifiable data to:

·         assist us to better understand how our customers are using the Service,

·         provide our customers with further information regarding the uses and benefits of the Service,

·         enhance pre-trip inspection productivity, including by creating useful insights from that aggregated data and allowing you to benchmark your performance against that aggregated data, and

·         otherwise to improve the Service.

Whip Around holds your personal information on servers located in australia

All Data, including personal and non-personal information, that is entered into the Service by you, or automatically imported on your instruction, is transferred to Whip Around’s servers as a function of transmission across the Internet. By using the Service, You consent to your personal information being transferred to our servers as set out in this Policy.

Currently our servers are located in Sydney, Australia, primarily by Amazon Web Services (AWS), and your personal information will be routed through, and stored on, those servers as part of the Service. AWS complies with relevant aspects of the U.S.-EU Safe Harbor Framework and has certified that it adheres to relevant Safe Harbor Privacy Principles. More information on AWS can be found here. If the location of our servers change in the future, we will update this Policy. You should review our Policy regularly to keep informed of any updates.

By providing your personal information to Whip Around, you consent to Whip Around storing your personal information on servers hosted in australia. While your personal information will be stored on servers located in australia, it will remain within Whip Around’s effective control at all times. The server host’s role is limited to providing a hosting and storage service to Whip Around, and we’ve taken steps to ensure that our server hosts do not have access to, and use the necessary level of protection for, your personal information.

If you do not want your personal information to be transferred to a server located in austalia, you should not provide Whip Around with your personal information or use the Service.

Whip Around takes steps to protect your personal information

Whip Around is committed to protecting the security of your personal information and we take all reasonable precautions to protect it from unauthorised access, modification or disclosure. Your personal information is stored on secure servers that have SSL Certificates issued by leading certificate authorities Entrust & GTE Cybertrust, and all Data transferred between You and the Service is encrypted.

However, the Internet is not in itself a secure environment and we cannot give an absolute assurance that your information will be secure at all times. Transmission of personal information over the Internet is at your own risk and you should only enter, or instruct the entering of, personal information to the Service within a secure environment.

We will advise you at the first reasonable opportunity upon discovering or being advised of a security breach where your personal information is lost, stolen, accessed, used, disclosed, copied, modified, or disposed of by any unauthorised persons or in any unauthorised manner.

Whip Around only discloses your Personal Information in limited circumstances

Whip Around will only disclose the personal information you have provided to us to entities outside the Whip Around group of companies if it is necessary and appropriate to facilitate the purpose for which your personal information was collected pursuant to this Policy, including the provision of the Service.

Whip Around will not otherwise disclose your personal information to a third party unless you have provided your express consent. However, you should be aware that Whip Around may be required to disclose your personal information without your consent in order to comply with any court orders, subpoenas, or other legal process or investigation including by tax authorities, if such disclosure is required by law. Where possible and appropriate, we will notify you if we are required by law to disclose your personal information.

Whip Around does not store your credit card details

If you choose to pay for the Service by credit card, your credit card details are not stored by the Service and cannot be accessed by Whip Around staff. Your credit card details are encrypted and securely stored by MoonClerk and stripe to enable Whip Around to automatically bill your credit card on a recurring basis. your connection is encrypted with 128-bit encryption using aes_128_gcm and uses ecdhe_rsa as the key exchange mechanism. moonclerk and stripe provide full ssl encryption and all pci compliance. all card numbers are fully encrypted with aes-256.  pci compliance is certified to pci service provider level 1, the most stringent level of certification available. You should review the moonclerk Privacy Policy and the stripe privacy policy to ensure you are happy with it.

You may request access to your personal information

It is your responsibility to ensure that the personal information you provide to us is accurate, complete and up-to-date. You may request access to the information we hold about you, or request that we update or correct any personal information we hold about you, by setting out your request in writing and sending it to us at privacy@Whip-Around.com.

Whip Around will process your request as soon as reasonably practicable, provided we are not otherwise prevented from doing so on legal grounds. If we are unable to meet your request, we will let you know why. For example, it may be necessary for us to deny your request if it would have an unreasonable impact on the privacy or affairs of other individuals, or if it is not reasonable and practicable for us to process Your request in the manner You have requested. In some circumstances, it may be necessary for us to seek to arrange access to your personal information through a mutually agreed intermediary (for example, the Subscriber).

We’ll only keep your personal information for as long as we require it for the purposes of providing you with the Service.

Whip Around uses cookies

In providing the Service, Whip Around utilises "cookies". A cookie is a small text file that is stored on your computer for record-keeping purposes. A cookie does not identify you personally or contain any other information about you but it does identify your computer.

You can set your browser to notify you when you receive a cookie so that you will have an opportunity to either accept or reject it in each instance. However, you should note that refusing cookies may have a negative impact on the functionality and usability of the Website.

We do not respond to or honour “Do Not Track” requests at this time.

You can opt-out of any email communications

Whip Around sends billing information, product information, Service updates and Service notifications to you via email. Our emails will contain clear and obvious instructions describing how you can choose to be removed from any mailing list not essential to the Service. Whip Around will remove you at your request.

You are responsible for transfer of your data to third-party applications

The Service may allow you, the Subscriber, or another Invited User within the relevant subscription to the Service to transfer Data, including your personal information, electronically to and from third-party applications. Whip Around has no control over, and takes no responsibility for, the privacy practices or content of these applications. You are responsible for checking the privacy policy of any such applications so that you can be informed of how they will handle personal information.

Whip Around has a privacy complaints process

If you wish to complain about how we have handled Your personal information, please provide our Privacy Officer with full details of Your complaint and any supporting documentation:

·         by e-mail at privacy@Whip-Around.com, or

·         by letter to The Privacy Officer, Whip Around Limited, 2/443 Richmond Road, Grey Lynn, New Zealand.

Our Privacy Officer will endeavour to:/

·         provide an initial response to your query or complaint within 10 business days, and

·         investigate and attempt to resolve Your query or complaint within 30 business days or such longer period as is necessary and notified to you by our Privacy Officer.

This policy may be updated from time to time

Whip Around reserves the right to change this Policy at any time, and any amended Policy is effective upon posting to this Website. Whip Around will make every effort to communicate any significant changes to you via email or notification via the Service. Your continued use of the Service will be deemed acceptance of any amended Policy.

Last updated: april 2016