Insights, ideas and inspiration for modern-day fleet managers
When you’re busy managing a fleet of commercial vehicles, the last thing you want is to be bogged down by procedure. With the fast-paced world you operate in, any delays — no matter how necessary they may be — can wreak havoc on your schedule and hamper your productivity.
However, some processes are simply too essential to forgo, leaving you with the option to push forward through the inconvenience and its accompanying strife or to find a better way of accomplishing the same objective, one that might actually make your business more effective and efficient than it was before.
For many in your position, the above pretty accurately describes their feelings toward driver vehicle inspection reports (DVIR). Sure, it’s a necessity from a safety and precautionary standpoint, but that doesn’t mean that DVIR's don’t run the risk of adversely affecting everything you’ve worked so hard to build.
Your fleet of drivers does absolutely need to conduct and file these reports, but over time, you may have seen their quality noticeably dip, likely due to the simple fact that your drivers don’t feel they have enough time to devote to regular inspection reports without sacrificing their focus on the task at hand.
Thankfully, there is another option. Electronic driver vehicle inspection reports — or eDVIR, for short — takes all the benefits of their paper-focused counterparts but adding in the comfort of modern technology. Still not convinced? Stick around as we discuss why Whip Around’s eDVIR could be the game-changing tool you need to take your fleet’s operation to the next level.
We all know how the old DVIR process worked. Due to federal law, your drivers are required to maintain a daily report of whatever vehicle they operate and update the previous one as necessary. For a single driver, this should be no problem at all. But for someone managing an entire fleet, keeping track of these daily DVIRs and completing action items that arise can easily become overwhelming.
eDVIR takes an antiquated methodology and streamlines it, deftly cutting down the amount of time you and your drivers need to keep your reports updated and filed on time, every time. With digital documents, you’ll be able to bid farewell to those stacks of paperwork that once took up so much of your precious office space.
Moreover, you can customize the specific reports your fleet uses so that only the fields you need are included. This approach trims all unnecessary steps, getting your drivers back on the road as soon as possible, and by creating a smoother process for them means less work for you and (hopefully) fewer reporting errors in general.
Your schedule is already likely jam-packed with countless administrative duties. Now, rather than dealing with report troubles or being forced to keep track of your drivers, you’ll be able to simplify their reports and more easily mediate this required element of running your business.
Even better, you can access submitted reports with just the click of a button, since eDVIR relies on the cloud to house and share data across any distance. This emerging alternative to paper DVIR removes all the guesswork and saves you loads of time and infinite hassle. Isn’t fleet management complex enough and fraught with troubleshooting as it is without tackling DVIR issues?
After all, there’s no getting around the DVIR requirement. This law isn’t just federally mandated to protect your business the safety of your drivers and others on the road. These reports also serve as evidence to protect your business against liability. Should an incident occur, you’ll be able to maintain a clear record that your vehicle was in top condition just prior to encountering a collision or other altercation.
As it stands, such accidents are among the top causes of death, and any steps you can take to guard against litigation and, of course, injury is certainly worthwhile. With eDVIR, you’re able to satisfy this responsibility without sacrificing the performance of your fleet.
At long last, the burden of traditional DVIR has been lifted, and brighter, easier days lie ahead. If eDVIR doesn’t already sound like a dream come true, then you might want to stick around for more on how Whip Around manages to leverage this new system to great effect, extrapolating the built-in benefits of a completely digital solution to make a truly impressive impact on far more facets of your business than you may realize.
Although such a design is on the verge of going mainstream, Whip Around is one of the only companies currently offering the mobile capabilities that eDVIR delivers. We’ve already addressed the most obvious benefit of this system, namely the revolutionary paperless approach we offer.
However, the abilities to toss out your old files and access reports at a moment’s notice — and from any location, we might add — are simply the beginning. eDVIR facilitates improvements across the board, opening up new possibilities for efficiency that you could only dream of.
Here are a few of the biggest advantages to stepping into the future and embracing eDVIR today:
So we’ve made our case for eDVIR. Whip Around and our clients have already experienced tremendous success thus far, and we’d love you to join their ranks. By now, you might even be considering introducing this system into your fleet management plan.
However, if you need a little help casting your worries aside, allow us to clear up any concern with the power of statistics. After all, your business lives or dies by the numbers it racks up. Therefore, it stands to reason that you would desire some empirical evidence before you decide to make such a major improvement.
If that is the case, let’s get to it with a few of our favorite eDVIR stats.
Enough of all the discussion of what eDVIR is, how it works and why it is a must-have tool for your business. Hopefully, you’re already anxious to just get started already, and if so, we can’t wait to help facilitate that for you. Before we go ahead and start your setup, let’s walk you through just how easy the process really is.
Once you register your account, you’ll be instructed to log in to our secure web application dashboard. This will serve as the central hub for your eDVIR management and the location from which you’ll access your data, make adjustments and generate reports. Just add all of your vehicles and drivers into the system, and you’ll be able to create and customize your own inspection report using our straightforward user interface.
After the initial setup is complete, you’ll then be able to use your login credentials on our mobile application, where your drivers can begin entering reports instantly. That’s all there is to it! Best of all, if you have any questions, you’ll have Whip Around’s 24-hour customer support team at your service, ensuring that your issue is resolved as soon as possible. A whole new way of completing your inspection reports is right around the corner. So don’t delay for another moment. Welcome to the Whip Around family!
Ready to introduce your fleet to the power of eDVIR? Click here to sign up!