Fleet inspection app

Paper-Based DVIRs are a thing of the Past

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No matter how long you’ve been managing your fleet, chances are good that you’ve become intimately familiar with — and perhaps even disillusioned by — the requirement that is the daily vehicle inspection report (DVIR).

This document serves as a record that a thorough inspection was conducted of the driver before and after each trip, ensuring its safety and effectiveness. Considered a precautionary safety measure, DVIR protects your fleet in the event that a vehicle collision or other incident were to occur, both by preventing physical harm and by presenting legal evidence of the vehicle’s condition.

Traditionally, paper-based DVIR have dominated the industry, but an exciting new development is shaking up the way drivers and fleet managers like yourself approach their business.

Thanks to the latest technology, you can now toss away your filing cabinet full of inspection reports and embrace the future. Growth only comes with innovation, and for the fleet management business, that innovation has come in the shape of electronic DVIR (or eDVIR, for short).

By simplifying and streamlining the processes involved in completing and filing an inspection report, this new tool takes the guesswork out of DVIR, allowing you to take your fleet into the modern era. Along the way, you’ll be able to take advantage of a host of benefits, which we’ll discuss in greater detail below.

However, before we get to all that, why not offer you a proper introduction into how eDVIR works?

WAY OF THE FUTURE

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Federal law requires that every driver of a commercial vehicle files a daily inspection report of whatever vehicle they’re operating. This activity extends to completing a new report prior to each trip as well as finalizing the previous report with updates, especially if any action items had yet to be performed.

However, due to the consistent nature of DVIR, the perpetual need to file more and more paperwork has a tendency to jeopardize one’s schedule and slow down productivity, making it more difficult for your drivers to stay focused on the task at hand. With an entire fleet of drivers to manage, this complication is compounded exponentially.

In fact, you’re liable to be trapped in an unfortunate scenario in which you’re likely to be caught in an endless cycle of following up on inspection reports rather than turning your attention to more important matters. eDVIR eliminates that headache, with an easy-to-use system that prioritizes production above all else.

You’ll be relieved to know that this new system isn’t entirely dissimilar from its predecessor. Drivers still complete and submit new reports each day, following up on the previous one. What is drastically different is the manner in which this process is conducted.

Rather than filling out antiquated paper forms, drivers can log into a cloud-based user interface that is updated in real time and complete a fully customized inspection form. This fact alone remarkably trims away much of the time of shuffling through pages and pages of standard forms, since you’ll be able to structure your inspection forms based on your fleet’s specific needs and which fields take priority.

Rather than the cumbersome task of filling out paperwork, your fleet will be able to log in, complete a report and file it in minutes. No more lost or illegible inspection reports for you!

While its methods may seem completely foreign, the primary difference between eDVIR and paper-based DVIR is simplification. The former removes all the frustrating and challenging aspects of filing these required inspection reports and allows you to place your emphasis on keeping your operation moving smoothly.

With just the click of a button, you’ll be able to access all the submitted reports throughout your organization, and the quality of these reports — thanks to the streamlined forms — will be more readable, more complete and more accurate. After all, it’s a lot more difficult to overlook fields or slip into human error when dealing with a straightforward electronic interface.

Regardless of where your drivers are located, you’ll be connected through the data and able to communicate to ensure that everything is going precisely as planned.

EVERYTHING TO GAIN

We’ve already alluded to the fact that eDVIR cuts down on the amount of time it will take you to complete and submit inspection reports. However, the time-saving element of eDVIR, as they say, is only the tip of the iceberg.

So let’s delve into some of the other benefits that this digital alternative offers.

  • Easier management: Since eDVIR makes the entire process much smoother for drivers, you won’t have to waste your time reminding them to submit their inspection reports. Instead, they’ll be able to log in, complete and file them before you even have to worry about it in the first place, making your job (and your life) much less stressful.

  • More competitive: Your processes will have gotten a major facelift if you opt to upgrade to eDVIR, making your business far more able to outperform your competitors. With all the time you’re saving, you might even find the bandwidth to look for process improvements in places you didn’t even know you might find opportunities for growth.

  • Automatically saves: One of the key problems with paper-based forms is how easy it is to miss critical fields — leaving out essential information — or to misplace completed forms entirely. In either case, eDVIR sidesteps this possibility, automatically saving your progress as you fill out your fully customized form from anywhere you may be.

  • Detailed analytics: eDVIR also leans heavily into the analytic side of things. Consider it just another perk of a fully digital system. As data syncs between your driver’s mobile devices and the web-based dashboard, you’ll receive real-time results in the form of analytics, leaderboards and even alerts that can inform your business decisions.

  • Fully searchable: If you’ve ever tried to pull an old file, you know what a pain it is to find what you’re looking for, and that’s even if you have a thorough organizational system in place to give your filing some semblance of order. With eDVIR, you’ll be able to easily search the complete archives and find the report or data you need in no time at all.

  • Unlimited storage: Speaking of your archive, here’s something we know you’ll love. So many online companies nowadays make mountains of profit by ratcheting up costs on storage but not eDVIR. This system gives you unlimited storage right from the outset, making it easy to hold onto the full extent of your report history for future reference.

  • Customizable: As we’ve mentioned, your inspection forms are completely customizable. But this dedication to tailoring your experience to your specific needs doesn’t end there. Through and through, eDVIR puts an emphasis on customization. From the forms to the data reports, you’ll be amazed at how much you can adjust this system to your liking.

  • Rapid submission: Remember when you had to wait days or weeks to gain access to a driver’s inspection report? Actually, you may be facing that reality right now. Well, no longer. eDVIR gives drivers the opportunity to submit completed reports instantly, and you’ll be able to review, ask questions and take action within seconds.

  • Remain in compliance: The law required DVIR be a regular part of your business, but few ways to remain compliant with regulations are as effective as eDVIR. Given its speedy process and impressive breadth of capabilities, you’ll never again have to wonder to yourself if your business is truly keeping up with the latest legal requirements.

A DECISION TO MAKE



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Most likely, your schedule as a fleet manager is already brimming with administrative tasks and other thankless duties. So DVIR may very well be the least of your concerns, but because of the critical role these reports play in the long-term safety and reputation of your business, they really do need to remain top of mind in at least some capacity. Your drivers are, of course, your greatest asset, and these reports maximize their safety (and that of those around them) on the road.

Moreover, they protect your business from facing any liability should something go wrong in the throes of a job. You have a responsibility to guard against injury and litigation alike, and DVIR is one of your most effective tools to prevent both from ever occurring on your watch. So, if DVIR truly must remain an integral part of your fleet management, then the only real question you have left is whether you’re willing to take the plunge and incorporate eDVIR into your operation.

Broadly speaking, there’s an argument to made on both sides of the technology debate. The ways in which the internet, digital products and the like have affected our culture and society are undoubtedly far-reaching and not without consequence.

On the other hand, when it comes to DVIR, an all-digital solution will only benefit how much your team is able to accomplish in a specific period of time. Your productivity may be at stake, but your legal standing might be as well. Since one of the key purposes for DVIR is to remain in full compliance with the law, you need to ensure that your fleet is being as thorough and organized as possible.

Given the amount of vehicles in your fleet and the sheer volume of paperwork that results, your business doesn’t naturally lend itself to an intricate system designed to keep your reports intact. Instead, chaos is likely inevitable when you remain complacent with paper-based DVIR.

How even are you able to keep track of every inspection report that comes, let alone ensure its quality, if you’re overwhelmed with having to file physical copies of reports? Imagine the countless hours that your drivers take to complete paper forms and the questionable results these yield.

If you do, you’ll probably agree that it’s simply not worth the effort to try and wrangle together better output if you’re slavishly sticking to the same methodology that your business has been using for years. You need to find a new, better way of taking your operation to the next level and maximizing your fleet’s performance.

Again, these are all the elements you need to consider before you discount eDVIR as a luxury your fleet just doesn’t need right now. Most likely, it is precisely the tool necessary to keep your business steadily moving forward.

THE WHIP AROUND WAY

While eDVIR is quickly becoming the standard-bearer for your industry, we pride ourselves in the fact that our solution, Whip Around, is among the finest all-digital DVIR products on the market. In just minutes, you’ll be able to empower your team with the wide-ranging abilities we discussed above and take your fleet to new heights of productivity and efficiency.

Protecting your team and your business has never been so easy, and you might catch yourself wondering how you ever managed to go so long without such an asset in your arsenal. Bid farewell to that lengthy downtime it used to take to complete and submit inspection reports because a new day is here.

From your driver’s mobile device right into the cloud-based system, this seamless process connects you to your fleet and your fleet to their inspection reports like never before. The real-time aspect of it all provides you with the time needed to move on action items for a particular vehicle and more closely manage your fleet from any location anywhere.

All your drivers need is a mobile device, and they can complete and submit high-quality DVIR every single time. You might think that you’ve honed your fleet management tactics over the years, but we guarantee that you haven’t experienced just how easy it can be until you’ve tried eDVIR the Whip Around way.

A CLOSER LOOK



Of course, our goal in discussing not only the extensive benefits of using eDVIR but also the distinction that Whip Around’s services can bring to your business is to convince you that this new tool is worth upgrading your systems. Any time a drastic change like this is proposed, our natural reactions are often to step back and balk at the discomfort that accompanies having to second-guess our own mindsets.

But as the person in charge, it’s your duty to continually explore emerging ways to boost the effectiveness of your operation and the efficiency of your processes. Nowadays, that means taking your once-paper-bound approach to DVIR and transferring it into the electronic realm for the very first time.

Still undecided about making the switch? We completely understand. At Whip Around, our mission is to make fleets like yours be the very best that they can be. eDVIR is still coming into its own and spreading like wildfire across your industry.

So we know you may be looking to further solidify your opinion of the technology before jumping into it headfirst. Perhaps you’re a visual learner and need a more tangible way to visualize the differences between paper-based DVIR and its electronic counterpart.

If that’s the case, check out our extensive infographic that compares and contrasts the two, presenting you with perhaps our most compelling argument for why you should at least consider revolutionizing your inspection reports.

Feel free to reach out to us with any questions you may have or get started today to optimize your fleet!

Is Technology Making DVIR's Better or Worse?

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Driver vehicle inspection reports (DVIR), sometimes called pre-trip inspections, are a staple in every driver and fleet manager’s life. They can also become a perennial source of stress. So is technology making these reports easier? The answer is a resounding yes! Let’s take a look at some of the concerns about how technology is affecting all of our lives, then assess whether these issues extend to DVIRs.

IS TECHNOLOGY MAKING OUR LIVES BETTER?

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A generation or two ago, people would have marveled at the notion of instantaneous communication at the press of a button. Gone are the days of having to go to the library, waiting endless weeks for a response to a letter, and paying massive long distance phone bills. It seems we should all have lots more time, tons more money, and better lives overall.

Yet technology, for most of us, has not delivered on its promise of greater convenience. The rapid turnaround of email, instant messaging, and social media has primed us all to expect immediate responses. We want to hear from people yesterday. The result is a state of perennial stress and constant frazzle. We all feel the need to be constantly plugged in and responsive. We can’t sit back and enjoy a conversation, or even sleep, without checking our phones.

The technologies that promised to make our lives easier have instead made us all chronically, constantly, endlessly busy. The headlines and research are predictable, and alarming:

  • Technology is making us less social, because we are forgetting how to have conversations in real time.

  • Smartphones are crushing creativity. Creativity depends on having time during which the mind can wander in boredom. Now that everyone picks up their phone whenever they’re bored, we all spend less time daydreaming and thinking creatively.

  • Technology is increasingly linked to depression, anxiety, low self-esteem, and a host of other ills. Teenagers who spend less time in front of screens tend to be happier.

  • Technology distracts us from our real lives. Whether it’s fake news getting us angry about things that didn’t happen or Facebook notifications pulling us away from dinner, people are increasingly addicted to the virtual world, and increasingly disconnected from the real one.

  • Technology makes us less productive, by making us feel productive even when we’re not doing anything at all. It can distract us from what matters, and might even make us less intelligent.

  • We feel like we have lots of friends because of social media, but we may have fewer connections that actually matter to us.

  • We can shelter ourselves from challenging ideas, which makes it more difficult for us to understand other people, empathize with different views, and change our minds.

Of course, much of this can be overcome by controlling the role digital media plays in our lives and carefully monitoring our own use of technology. That’s easier said than done, though, and for many people, trying to control their use of technology just becomes one more impossible and time-consuming task on a seemingly endless to-do list.

THE PROBLEM WITH DVIR FORMS

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DVIR forms might be one of the few exceptions to the challenging realities of technology. The old-fashioned approach to DVIR forms just doesn’t work, because it creates an endless pile of paperwork. The law says that every fleet must inspect its vehicles before driving them. You can design your own forms, so long as they maintain basic mechanical information and details about recent inspections.

It’s a reasonable requirement designed to keep your drivers safe, protect motorists, and ensure that companies take dangerous vehicles off the road. The problem is that this requirement can also create a ton of stress for owners, operators, drivers, and anyone else who has to grapple daily with regulatory issues.

Before we explore how switching to digital DVIR forms can make your life better, let’s consider some of the challenges drivers, fleet managers, and owners face in complying with DVIR laws.

THE CHALLENGE OF FULL COMPLIANCE

DVIR are not supposed to be cursory overviews. Nor are drivers supposed to check off each box on the form as a matter of course. These forms are critical for driver safety, and for the safety of other vehicles on the road. To fully comply with the law, your drivers must physically inspect each vehicle, and honestly report any defects or mechanical difficulties. You must then address these issues before the vehicle goes back on the road.

As a practical matter, this creates significant burdens for drivers, owners, and managers. That’s doubly true when you must meet tight deadlines. The temptation to ignore vehicle defects can be overwhelming. But of course, that subjects you to potential fines, put your drivers in danger, and can render you liable if there’s an accident and you are sued.

It’s a tough line, and one which many fleet operators don’t talk about. Yet it must be addressed: this paperwork burden is real, overwhelming, and costly.

SUPERVISORY ISSUES

No driver wants to waste their time inspecting a vehicle, especially if there’s a very real risk that this vehicle must then be taken off of the road. That means managers must oversee inspections. This can be an incredibly taxing and time-consuming undertaking.

Not only must managers continually nag drivers to do their forms. They must also find ways to balance this burden against the other burdens of their job. Consider the following:

  • Managers might not want to take time off of work, and owners might be reluctant to give managers vacation time.

  • Managers may need to be physically present to ensure that drivers comply with inspection requirements.

  • Managers are turned into the bad guys, perpetually hounding annoyed drivers who just want to get out on the road.

It’s a task no one wants to undertake, but one which the law demands.

TIME CONSTRAINTS

Most fleets operate under significant time constraints. Your drivers need to get from point A to point B, and to maximize your profits, they must do so quickly. DVIRs slow down the process -- especially when there’s a problem. They force drivers to wait to get on the road, delay deliveries, and subject businesses to uncertainty as they await repairs and replacement parts.

This can have real effects on your operations. The fewer vehicles you operate, the more pronounced those effects will be, since a single out of commission vehicle can require you to alter your entire schedule.

A single DVIR can have a ripple effect: the report delays a delivery, and an identified problem requires the delivery to be further delayed or canceled. This delays other deliveries, or requires drivers of other vehicles to move more quickly.

Over time, this can erode your reputation with your customers, tempt drivers to drive too quickly, and cost lots of money. It’s nearly impossible to plan for the unanticipated time constraints of DVIRs, leaving managers to deal with stress and continual schedule changes.

PAPER MANAGEMENT

Under the law, fleets must retain DVIR forms for a minimum of three months. For many fleet managers, especially those operating large fleets, it makes sense to retain these forms much longer. Doing so can help you monitor trends over time, support insurance claims, and even serve as evidence of vehicle maintenance if you are ever sued.

The problem is that these forms quickly create an avalanche of paper. You’ll quickly accumulate hundreds -- or thousands, or hundreds of thousands, depending on the size of your fleet -- of forms. Even if you’re able to neatly stack them in a box, how will you find the paperwork you need. If you’re like most managers, you'll end up with an office filled with useless paper, and find yourself on the verge of panic if you ever need to locate a specific form.

DVIR FORMS: HOW TECHNOLOGY MAKES IT ALL BETTER




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Technology can make life stressful. If you’re already dealing with the stress of operating a fleet, the last thing you want to do is add to your stress burden. But DVIR forms in digital format can actually reduce your stress load -- really.

So why should you consider switching to online forms? Consider the following:

  • You’ll never again have to deal with an avalanche of paperwork. If you need something, it’s there and searchable. No more banker’s boxes. No more piles of paper in your office. No more fines for noncompliance or lost papers. This means less stress, more time to do what you want, and full documentation of everything related to DVIRs.

  • Digital inspection forms save time. Everything you need is readily accessible -- no need to go digging through your office, deal with outdated forms, or wonder what happened to page two.

  • Digital inspection forms eliminate perfunctory inspections. Designing your own forms allows you to ask questions that force drivers to conduct physical inspections that keep everyone safe -- not just check off a bunch of boxes.

  • Digital inspection forms free managers to view forms wherever they are. This can empower them to take vacations, take time off when they're sick, and trust that everything is operating smoothly even in their absence.

  • Digital DVIR forms save money. You won't pay non compliance fines, have to worry about missed vehicle repairs, have to pay for a storage space to store your paperwork, or invest in a substitute manager to hound drivers on the manager’s day off. For many companies, this adds up to thousands of dollars in savings over time -- not to mention the reduction in stress.

  • Digital DVIR forms give everyone more time. Time is money. When managers are freed up to do other tasks, they can help the company earn more money, fulfill other job duties, and enjoy their free time.

WHAT WHIP AROUND OFFERS

Whip Around takes the convenience of digital DVIR forms to the next level. Ideal for fleets of any size, we make the process of pre-trip inspections seamless:

  • Build customized, attractive forms in just minutes. We help you build forms specific to the needs of your fleet, that still comply with the law. Take just a few minutes and witness how easy it is to build forms that drivers understand, and that encourage them to take inspections seriously.

  • Access DVIR forms anywhere. Our mobile inspection forms mean that drivers can inspect a vehicle using just their smartphone. And managers can review inspections and other important reports no matter where they are.

  • Manage flagged faults wherever you are. You can take action on inspection reports effortlessly, noting where the vehicle is in the repair process and assigning repairs to the mechanic of your choice.

  • Create individual profiles and teams for drivers, allowing you to manage them wherever they are and wherever you are.

  • Extensive administrative controls. Add users and assign permissions as needed. Don’t worry about compromised data.

  • Extreme reliability. With up time of greater than 99.99%, you don’t have to worry about an outage meaning you can’t access your data.

  • Maintain detailed analytics about your vehicles. This allows you to track changes over time, and potentially to gather important pieces of data -- such as which drivers tend to have the most and fewest vehicle issues, and which vehicles cost the most to repair.

HOW WHIP AROUND IMPROVES QUALITY OF LIFE

Whip Around is more than just a useful tool. It’s a way to improve productivity, cultivate success, and improve everyone's quality of life. Our goal is to help you get more done more quickly, so you can focus on building your company, managing your staff, and enjoying your life.

Once you’re set up with Whip Around:

  • You’ll have more time for company projects, time with your family, or getting to know your drivers.

  • You’ll have fewer compliance issues. That means more money and less stress.

  • You won’t have to constantly be in the office overseeing drivers. Take a vacation. Visit your clients. Develop a new marketing plan. Enjoy your freedom.

  • You’ll have everything available when you need it, and can retain records for years.

We make fleet management easier, and alleviate stress for drivers, managers, owners, and mechanics. We’re so convinced you’ll love what we have to offer that we offer free accounts and extensive support  to get set up. There’s no obligation -- only a chance to better manage your fleet.

Ready to give it a try?

What is Pre-Trip Fleet Vehicle Inspection?

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A pre-trip fleet vehicle inspection, as its name implies, is the inspection you should do of your fleet vehicles before you take off on a trip, to ensure your vehicle is safe to be on the road. What kinds of things should you be looking for in your inspection?

Today, we’ll break down:

  • A list of must-check items in your pre-trip inspection

  • Why you need to be doing a pre-trip inspection before every haul and

  • The fastest way to get it done so you can get back on the road faster

WHAT SHOULD YOU CHECK IN A PRE-TRIP FLEET VEHICLE INSPECTION


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From the front to the back of your truck and everything in between, below is a list of items you should really check on to ensure your vehicle is road ready.

The first thing you should do is check under the hood. Every check should include:

  • Examining the wiring of electrical systems such as the ignition, steering, and headlights

  • Ensure all hoses are connected and look for for any leaks that may be present

  • Examine the windshield washer fluid and make sure the container is full

  • Checking air pressure in the air filter housing and air compressor

  • Evaluate the brake drums, brake mount, brake linings and shock absorbers

  • And make sure valve caps are securely fastened

Next, make your way to the left side of the cab. Here you’ll want to make sure nothing is attached that shouldn’t be, and that things like your mirrors, lights, steps, and even air vents are working properly. Check that doors close securely, the locks work, and that windows go up and down normally.

While you’re there, remove any obstructions and/or garbage that may be in the cab. After all, according to FleetOwner.com, “a tidy cab can often mean ‘move along,’” and you’ll be less likely to have a thorough inspection in the event you are pulled over for a spot check.

Another thing to check while in the left side of the cab is that there are no cracks to the windshield, and that the wipers and blades are working properly. It’s a good idea to check that signals and hazard lights are functioning correctly inside the cab as well.

After you’ve tidied the cab, make your way to the front of the trailer. Here, you’ll be looking to ensure things like reflective tape or reflectors are intact. You also should be evaluating the body panels looking for anything that seems cracked, coming apart, or just looks out of place.

Moving on now to the left wheels and tires. You want to ensure that the tires are correctly inflated with adequate pressure, and not damaged in anyway. Wheel nuts should tight, looks for bulges or cuts in the tire sidewalls, and check that your tread path is adequate. While on that side of the vehicle also check for any visible fluid leaks that could potentially be coming from the engine, fuel systems and/or the waste water tank.

Check the tires in the front, and then make your way towards the back of the trailer on the left side to check for the following:

  • Are the rear tires in good condition?

  • Are the tail lights working properly?

  • Is the toe coupling fitted securely?

  • Are all indicators, lights and hoses fitted, working properly, clean, and free from damage?

  • What about the splash guards? Do they need the be cleaned or replaced?

At the rear of the trailer ensure that the doors, hinges and bumper are all intact. Doors should close completely. Hooks and latches as well as locks must be functioning properly. Reflectors or reflective tape must be in good condition. Check for leaks that you may see at the back for any reason.

Then, move onto the right side of the trailer and right tires. Repeat the process of checking for leaks, reflectors or reflective tape, trailer panels, the tires are in good condition, etc.

When you get back up to the right side at the front of the trailer, again you will check everything you checked on the left side before hopping into the right side of the cab. Here you will once again make sure doors and windows are functioning properly, and remove any garbage or obstructions from this side as well.

Before departure close the hood, test the horn, turn signal, headlights and high beams, and all indicators. It’s also a good idea to make sure all seatbelts are working properly, check that the fire extinguisher has been serviced and is ready to be used if needed, and that your speedometer is working correctly.

THE MOST COMMONLY OVERLOOKED ITEMS IN A PRE-TRIP INSPECTION



After months or years of driving a truck, some drivers may tend to get a little lax in their pre-trip fleet vehicle inspection. As a result, there are many elements that start getting overlooked. The most common of these include, but aren’t limited to:

  • Cleaning the vehicle. This might seem like it’s no big deal, but the reality is that what’s in your cab could cause you trouble on the road.

      • For example, an empty bottle could get stuck under a pedal causing you to wreck. Or another piece of garbage could get wedged in a mechanical device causing it to malfunction. While these scenarios may seem unlikely, they can happen.

      • We also want to reiterate that having a lot of junk in your cab could make you a bigger target for a more thorough inspection on the road. The faster you can get through those checkpoints, the faster you can get back on the road. If time is money, then it could pay to keep your cab clean.

      • This is not just an interior issue either. It’s important to maintain the cleanliness of the exterior of the vehicle as well. It’s harder to see cracks and faults on your trailer that may need maintenance, if the vehicle is too dirty.

  • Your brake system. People often forget about the importance of their brakes until the moment they have a problem with them. With your truck having heavier loads, and your slower stop time, it’s that much more imperative that you thoroughly check your brakes. Check it all, and not with just a quick glance. The wear and tear your brakes face on a daily basis demands your added attention.

  • The fire extinguisher and a first aid kit. Do you have a first aid kit in your cab? You should, and it should be well stocked/refilled when things are used or expire. And, when was the last time your fire extinguisher was serviced? Is its safety pin intact, or does it look like it’s been tampered with? Are you keeping it secure in your cab? These are things you need to think about, but may often forget about them until you need them.

  • Chock your wheels. Chocks are there to avoid the vehicle accidentally moving before you’re ready for it to. It’s far too easy to forget to chock your wheels if you’re speeding through things. Think about everything you’ll be doing in your pre-trip fleet vehicle inspection - do you really want to risk something as large as your truck moving on you while you’re performing your evaluations?

WHY YOU NEED TO PERFORM A PRE-TRIP INSPECTION BEFORE EACH TRIP

Not to sound dark and ominous here, but for starters a pre-trip fleet vehicle inspection can save lives. A brake failure, blown out tire, faulty steering system, and a host of other issues could cause an accident that could in fact lead to a death. Perhaps even your own!

What if you didn’t ensure that your rear doors on your trailer were securely fastened? Your doors could blow open on the road, and when your haul flies out it could impale another vehicle.

Let’s say you didn’t make sure your headlights were working, and you’re suddenly in a remote part of town at night with faulty lights. Would you be able to see the road safely? Doubtful!

Doing these inspections is not busy work, or just something the boss wants you to do because he enjoys giving you a hard time. It’s about preventing as many accidents as possible.

Then again, we’d be lying if we said that is all your boss cares about. It’s not just about preventing accidents. It’s also about saving as much money as possible.

Pop quiz! What costs more money to fix?

  1. A single flat tire

  2. A flat tire plus fixing the rim (because you kept driving on the flat)

You guessed it! B is the right answer. This might be an extreme answer, but it speaks to the point that smaller and/or simpler repairs cost less to fix.




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For example, if you had checked for leaks and found a fluid leak, you could have simply replaced a hose. If instead you let it go, the fluid could leak all over the engine and various systems under the hood wreaking havoc and causing significantly more expensive damage.

What’s the fastest way to make your mechanic rich, and make your boss cry? Let small repair goes unchecked, and end up needing a lot more done to the vehicle to get it road ready again.

Consider for a moment your own finances as well. If you work for a smaller fleet, you might not be able to simply drive a different truck while one is being worked on. Not only will your company be losing money while the truck is off the road, you might miss out on a paycheck. Talk about a lose-lose situation that could have been prevented.

We understand. Doing pre-trip inspections as often as you’re supposed to do them can feel tedious. Monotonous even. Sure, skipping one inspection here or there might not lead to any significant tragedies.

On the other hand, for something that really doesn’t take that much time in the grand scheme of things to do - do you really want to put your truck, your body and your company at risk by skipping it?

You may be thinking that the reason you don’t to them is because you feel it takes far too long to complete these inspections. And, if you’re using the old school pen and carbon copy paper method of doing them, we might agree with you. Luckily, there is a much better way to do inspections these days….Enter Whip Around.

THE FASTEST WAY TO COMPLETE A PRE-TRIP INSPECTION





Using the Whip Around app is hands down the fastest ways to do your pre-trip inspections. What is Whip Around you ask? It’s the revolutionary mobile application that is changing the game in terms of how motorists are handling their driver-vehicle inspection reports (DVIR).

With Whip Around, you can throw out all those paper DVIRs, and instead fill them out digitally with your smartphone, iPad, or a tablet. You simply create an account, download the app, and are able to create inspection forms with a simple drag-and-drop inspection form creator. Then, you pull up the form on your phone or tablet, follow the prompts, and before you know it, your inspection is complete.

If you find any faults with your vehicle while you’re inspecting it, there’s a space in the app to take a photo of it, and leave a comment as well. Once you finish your form, it will be automatically sent in real time to your boss or fleet manager, and they can pull up the form in their web based dashboard to review. If necessary, they can assign your vehicle to a mechanic. Or, if everything is in good condition, you can get on the road that much faster.

With Whip Around, you can fill out your DVIRs quickly, and ensure compliance. You’ll have peace of mind knowing that your vehicle is road ready, without wasting time, or worrying about whether you skipped anything in your inspection.

Your boss will also enjoy the boost to the company’s bottom line that will inevitably occur. As a result maybe he won’t be as grouchy when you ask to take a vacation. Hey, it could happen!

WANT TO LEARN MORE ABOUT WHIP AROUND AND SEE IF WE CAN HELP?

We’re more about showing than telling anyway, and you can try Whip Around for free as early as today. Create a free account by clicking here, and you’ll be up and running in no time. A few clicks, and type in some simple information, and we’re confident you will quickly see just how much faster your can do a pre-trip fleet vehicle inspection.

It costs as much as $1,000 per day for a vehicle to be off the road. If you can prevent this kind of loss, why wouldn’t you?

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