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Conduct a Pre-Trip Inspection from Anywhere, Anytime

pre-trip inspection

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It’s a familiar and frustrating scene to anyone who manages a fleet: a vehicle breaks down, leaving you to figure out how to get it back to the warehouse. Now you’re stuck sending another vehicle in its place, potentially disrupting your entire schedule. The problem vehicle will need repairs that may require coordinating a team of mechanics.

It’s a behind the scenes task that seems simple, but that can eat up hours, time, and energy. Pre-trip inspections can reduce the likelihood and frequency of this scenario, but they come with their own set of challenges -- until now.

With Whip Around, you can conduct pre-trip inspections any time, anywhere. Our efficient and reliable software gives you back your time, while ensuring your vehicles are always in excellent working order. Here’s why Whip Around is a sound investment for your fleet.

Streamlining the Inspection Process From Anywhere

Whip Around offers comprehensive fleet inspection software that allows you to inspect and monitor your vehicles anywhere you can access a digital device. Our mobile app makes it easy to take your inspections on the road, so there’s no longer a need to stand over anyone’s shoulder during inspections.

This means easier inspections, a less demanding schedule, and the ability to stay on top of vehicle repairs while still tending to the many other moving parts of your business. Here’s what Whip Around does to make it easier to manage your fleet from anywhere:

  • Customizable forms: Some programs require you to work with their forms, which may or may not work well for the way you do business. Whip Around allows you to customize your own forms based on Excel spreadsheets or checklists. The result? Attractive, clear forms that are customized to the way you do business.
  • Actionable information: Our program flags faults in your fleet, allowing you to take action and make notes about any action you take or plan to take. You can also delegate specific actions to mechanics or other members of your staff.
  • Individual profiles: Not every mechanic is equipped to work on every vehicle. Some teams might be more important than others. And your highest priority vehicles may need to get back on the road first.
  • Performance insights: Our analytics data takes fleet management to the next level. We provide extensive documentation about performance and potential areas of improvement. This allows you to plan for the short-term and for the future in a way that maximizes profits, minimizes stress, and keeps your fleet operating in world-class condition.

Acting on Inspections: Manage Your Repairs Wherever You Are

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These inspections can alert you to issues that may sideline a trip. They also draw attention to less critical issues that may need your attention in the coming weeks. Whether the repair is urgent or simply involves routine maintenance, Whip Around helps you manage repairs wherever you are.

In today’s competitive climate, it’s not enough to know that a vehicle needs repairs and then rush to see that those repairs happen. Whip Around offers much more, giving your business a competitive edge while freeing you up to manage other aspects of your company.

Our software is different because:

  • It gives you complete administrative control. Set up individual profiles for teams, vehicles, or users. Seamlessly add new users, control what they can access, and change access permissions in seconds.
  • It’s completely secure. You might be concerned about moving your sensitive fleet data to the cloud. You should be. Whip Around takes security seriously, offering world-class security that put your information behind a virtually impenetrable wall -- all while keeping it totally accessible to you and your team.
  • You can reliably access your information whenever you want. Whip Around has 99.99% uptime, and is constantly monitoring for bugs and glitches. You don’t have to worry about a temporary outage undermining your business operations.
  • Our program can be integrated with other programs your business depends on. The Whip Around API allows you to seamlessly connect data from Whip Around with other tools you use to run your business.
  • Get help when you need it. There are a veritable avalanche of programs promising to help you streamline inspections and operations. But how many can connect you to a real, live human being when you need support? We offer 24/7 email and chat customer service. That means you don’t have to be a tech expert to use our program, and you certainly don’t have to worry about a small issue mushrooming into something that slows operations for days.

Monitor Your Vehicles From Anywhere

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Sooner or later, it happens to everyone who owns or manages a fleet: the pre-trip inspection indicates everything is fine, but something goes wrong on the road. Whip Around allows you to monitor your vehicles from anywhere. So when something goes wrong, you can tend to it immediately. Get a mechanic working on the issue before you even get back to the office.

Whip Around automatically syncs data from the driver’s smartphone to your dashboard. Practically speaking, this means Whip Around may be able to alert you to a problem before it becomes a catastrophe -- and often before a vehicle breaks down.

By comparing the real-world experience of drivers and their vehicles to the data you get from inspections and our continuously updated analytics, you can customize your approach to vehicle inspections. Over time, this can reduce the frequency with which vehicles break down, help you construct a custom maintenance and inspection schedule, and save you time and money.

Gain Insight Into Vehicle Performance

  • Which vehicles give you the most trouble?
  • Is there a specific driver who seems to run vehicles into the ground?
  • Or does a specific make or model of vehicles seem to run better than others?
  • What’s the longest you can go without an oil change without having problems?
  • How frequently do vehicles need routine maintenance?
  • Does every vehicle require a pre-trip inspection?
  • Do vehicles serviced by a specific mechanic seem to run better?
  • Do specific brands of tires, oil, or other products seem to hold up better?
  • Are vehicles more vulnerable to maintenance issues on specific routes or in certain climates?

Managing a fleet requires you to know your vehicles -- as well as the people who drive and service them -- like the back of your hand. Can you answer the above questions? Do you know what needs to change about your fleet in the next month, the next year, the next five years? You should.

Being able to answer simple as well as complex questions about your fleet can save you money, prevent maintenance problems, and give you a leg up on your competition. Knowledge is power, and the fleet owner who knows more can do more.

Knowing more is a tall order, particularly when you have other things to tend to. Unless you have a perfect memory and the ability to perfectly monitor trends over time, you need some way to track vehicle performance.

Whip Around offers real-time analytics and alerts that can help you more intelligently manage your fleet -- and the drivers who operate that fleet. Your competition may already be deploying a bevy of strategies to manage their fleet, run more efficiently, save money, and get the most for every vehicle’s buck. Don’t you want to join them in that endeavor?

Get Your Life Back

Many business owners who manage a fleet have an entire business to operate. They may need to track inventory, deal with customers, construct sales pitches, and handle a host of other challenges. Being physically present for inspections, managing repairs, contacting mechanics, and the seemingly endless array of other tasks that await you each day can take you away from the core of your business. Whip Around gives you your life back.

Even if fleet management is your full-time and only business role, being able to outsource some of your daily work can free up valuable time. Ultimately, everyone works because they want more money and a better life. Whip Around offers both.

By managing some of your daily operations for you, Whip Around ensures that:

  • You can spend more time out of the office. Need to go to a parent-teacher conference or a doctor’s appointment? Work no longer has to interfere.
  • You can take guilt-free vacations. Enjoy your hard-earned money and spend time with your family, so you can return to work rested and rejuvenated. If there’s a fleet crisis, Whip Around helps you manage it from afar. Pre-trip inspections will no longer require your presence.
  • You can focus on your much-neglected hobbies because you no longer have to spend all of your time at the office.

Work-life balance is the key to happiness. No matter how many vehicles are in your fleet or how demanding your work is, you deserve a break. That’s what Whip Around gives you.

How Remote Pre-Trip Inspections Can

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Sure, it’s convenient to have more free time or to no longer need to be on site for each inspection. But is the convenience worth it? We think so. Research shows that happy employees are more productive. So a little more free time a little less time spent worrying about inspections can improve your own productivity, and possibly that of your staff, too. Consider the time and hassle you currently spend managing inspections.

The effort likely includes:

  • Tracking down vehicles that need to be inspected, and planning multiple inspection times based on when vehicles will be available.
  • Assigning problem vehicles to various mechanics, usually in person.
  • Monitoring vehicles for signs that it might be time for repairs.
  • Monitoring trends in vehicle inspection failures and repairs.
  • Revamping your schedule based on which vehicles are out of commission, and which vehicles should only make short trips.
  • When necessary, replacing vehicles that cannot be economically repaired.

This can all easily become a full-time job. Perhaps you’ve hired a fleet manager to take care of these tasks for you. With Whip Around’s fleet management software, however, you can outsource much of the work to an automated program that does the heavy lifting for you.

Depending on your business model, this can revolutionize the way you do business. The benefits of automated inspections include:

  • Saving money. You might be able to eliminate a full-time employee, or reduce their hours to part-time. You’ll also save money on catastrophic vehicle failures, and be better equipped to plan trip routes based on which vehicles are in working order. This can help you make more money, and reduce the total costs of repairs.
  • Fewer fines and regulatory penalties. Depending upon your business model and whom you serve, a vehicle in poor working order could trigger fines and other regulatory penalties. Staying on top of your fleet with our software can help you avoid this annoyance.
  • Better customer service. No one likes to have to call a customer and tell them the vehicle will be late, or that the delivery must be rescheduled. You can more effectively serve your customers, potentially improving your reputation and even picking up a few new customers.

With more time to focus on managing your business, you may be able to cultivate more effective marketing, streamline other operations, engage in more customer interactions, become more involved in the community, and find new ways to grow your company. In today’s competitive climate, success is all about outsourcing what you can. To really thrive, however, you musty outsource carefully, choosing your partners wisely. Whip Around is a silent partner that gets the job done effectively, affordably, and confidentially.

How much do you bill for your time? Consider that every moment you spend on fleet management is time that you could be billing for your labor and expertise. Every hour you free up is an hour of money earned. Your time is the most valuable asset you have, because it’s the only thing you can’t get more of or earn back when it’s gone. Use it wisely with Whip Around.

Start Now For Free

Whip Around marks a categorically different way of doing things for most companies that operate a fleet. And while this can save time and money while reducing stress, change can also be scary. That’s why we offer a chance to start now, for free. There’s no credit card required. Give Whip Around a try and see if it works for you. That’s how confident we are in our revolutionary program.

Ready to see how easy it can be to manage a fleet with a little help? Start today. You can contact us for support, or click here to begin the registration process.

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