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February 26, 2018

5 Things Everyone should Know about Vehicle Inspection Software

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Managing your fleet may have its ups and downs, but what if you could implement one self-contained system that could decrease your workload, enhance your level of control and prioritize the safety of your drivers? We’re discussing, of course, vehicle inspection software. With a sophisticated design and a clear focus on maximizing efficiency, this is the fresh approach to running your daily vehicle inspections that you have longed for.

Above all else, today’s technology should be allowing you to work smarter, not harder, in how you serve your clients and operate your business. Now this exciting new tool helps you to do just that.

At Whip Around, we make it our mission to streamline daily vehicle inspections so that they start to become second nature. With everything that goes into running your business, you need the ability to devote every possible moment to how you can boost your quality of service as well as your bottom line.

With a software system governing the detailed vehicle inspection process, you won’t have to trouble yourself with the minutiae of each and every inspection. Rather, let this tool manage it for you. Moreover, vehicle inspection software comes complete with a host of attractive features that will leave you wondering why you didn’t adopt it earlier.

Of course, there is a chance that such a system is completely new to you. If so, here’s a quick rundown of the key benefits you will enjoy once you introduce vehicle inspection software into your business.

#1. You will save TONS of time

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No matter how successful your business is, how much experience you have or how expansive your team is, the one resource you’ll never be able to conjure more of is time. However, with the right strategy in place, you can eliminate many of the administrative practices that once ate away at your manpower.

One such example is those pesky forms that accompany each and every one of your vehicle inspections. While you once had to fill each one out by hand, our software can automate the entire process. In just minutes, you can have a fully customizable inspection form ready to go. Why deal with stacks of physical forms when you can consolidate everything into a sleek digital format?

It’s even mobile-friendly so that your team can use a smartphone or tablet while they work. These days, almost everyone has one, and if not, we heartily recommend your business invest in some mobile devices to truly live up to its unfulfilled potential.

Even if you aren’t sure where to start with creating a new form, we’ll give you a standard checklist to work from. It’s one of the best in the industry for pre-trip truck and trailer inspections, and you’ll have tons of options to create the ideal inspection for your fleet. You can even duplicate existing forms to save time on subsequent inspections. Ultimately, you’ll be able to cut out the hassle of having to construct a new form for each inspection.

Since you can eliminate all but your desired fields, that means you can have your drivers out on the road sooner than ever before. Don’t waste precious time getting caught up in substandard filing systems or sticking to outdated protocol when a better way is right in front of you.

There’s no reason you should have to wade through the wasteful repetition of inspection forms, at least not with vehicle inspection software on your side.

#2. You can work from anywhere

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Once upon a time, your business was forced to operate solely out of its designated office space. But with the advent of increasingly helpful technology (in this case, vehicle inspection software), those days are over. Thanks to the simplicity and elegance of going fully digital, you can bid farewell to the stacks of paperwork at your main office and conduct inspections directly from a mobile device.

Regardless of where your drivers may be, they can complete forms and update your files remotely, ensuring that your master documents are as current as possible. Nothing is worse than facing a delay or other avoidable harm to your business when a little bit of extra communication could have sorted everything out. You do not even have to be online to upload inspection reports into our mobile app.

Simply log in to the system on a smartphone or tablet to file a report, and your drivers can get back on the road before you know it. In the meantime, you’ll remain fully abreast of everything that is going on with your entire fleet.

Because each driver has their own individual login credentials, you’ll know who conducted each and every inspection, allowing you to remotely manage them while they go about their business and keep on working.

Drivers will even be able to flag faults and submit photos and comments. So you will have greater detail than a simple inspection form would have otherwise provided. Nowadays, technology enables work of all kinds to be done anywhere on the planet, and your company will finally boast the versatility and limitless mobility of a remote workspace — an especially valuable tool given the nature of your business — thanks to vehicle inspection software.

If your fleet can travel great distances, shouldn’t your business be able to do the same?

#3. You can expedite your processes

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Jumping off of the fact that vehicle inspection software helps you save time and adds the convenience of being able to conduct inspections anywhere, this system naturally lends itself to expediting nearly all of the processes you already have in place. Because drivers can update each vehicle’s file instantly from wherever they are, you’ll be able to set your own action plans into motion.

Say, for instance, that a fault is flagged out in the field. With vehicle inspection software, you can set plans in motion to deal with this problem and resolve any outstanding issues without having to dramatically affect the output or productivity of the driver. If you’re already facing a complication, why should you be forced to then allow this obstacle to cause a ripple effect that does even more damage to your bottom line?

The sooner you take action, the more you can run damage control and contain the loss of time and other resources.

Whenever a fault is reported, you can update the status for the vehicle in question and share these details with the mechanics who can assist you in resolving the situation as quickly as possible. Most importantly, you’ll be able to keep your business running smoothly like the well-oiled machine you always dreamed it could be.

Transparency and communication go hand in hand in any team environment like yours, and vehicle inspection software goes a long, long way toward creating a seamless line of cooperation between you and your drivers. Trouble in the field is bound to happen from time to time, but with the right system in place, it doesn’t have to wreak too much havoc on your business plans. Harness the power available to you, and reclaim control of your profitability like never before. When it comes to your business, there’s no time to waste.

#4. You can optimize your performance

The longer you use vehicle inspection software, the more ways you will discover that it can transform how you conduct business. Even though the system gives drivers the opportunity to conduct inspections anywhere and in real time, you will actually have more control over your team and its vehicles. Everything within the system is tracked, logged and cataloged.

So you will never have to wonder what your drivers are up to or the status of any vehicles you have out on the road. In this way, vehicle inspection software allows you to optimize your performance to heights you may have previously thought unreachable.

Yet, with a sophisticated, intuitive software system on your side, your company will be poised to squeeze every last bit of productivity (and, of course, profit) out of every job. You’ve never seen your resources go as far as they can with vehicle inspection software in charge.

And the individual profiles the system gives to each driver and/or vehicle is only the start. You can arrange your drivers into teams based on any criteria you decide and attach notes or even documents to each record. This way, everyone will remain on the same page throughout every single job. Inspection records and other records will remain accessible to all relevant parties, and managers and drivers can remain connected and firmly in sync despite physical distance or any other challenges that may arise.

With vehicle inspection software, you’ll suddenly be able to manage your network of drivers at any size or scope. Even if your reach extends to national or perhaps international levels, it’s all the same with vehicle inspection software, giving you the added confidence in scaling up your operation. This tool is truly the best way to keep all parties connected and finally working together like they should have been doing the entire time.

#5. You’ll have a wealth of actionable data

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By now you may be wondering if there is some larger purpose to all the data vehicle inspection software is collecting. In addition to simply keeping all parties up-to-date on all the latest details of each job, the compilation of all this data actually does serve another role.

Several, in fact. You can manipulate the system’s data in any number of ways, though one valuable one involves analytics. Pore over the vast details you have in your files, and you might very well identify trends or telltale signs of some opportunity for improvement or otherwise-glaring flaw in your process.

After all, you’ve never had real-time analytics at your fingertips like this. Structure into a wide variety of customizable reports — broken down by company, team or individual — all of which can be viewed from the management dashboard. Even if you’ve engaged in business intelligence-level reporting before, we doubt you’ve experienced it like this.

All that data can also be used to send alerts to managers who need to be notified of a particularly pertinent update, and — one of our favorite added-value features — you can create leader-boards with your vehicle inspection software. Such functionality basically tabulates all the activity within the system, allowing you to use the data in your system to motivate drivers to improve their performance.

It’s all 100% personalized to fit your needs, of course, You’d be surprised at the secrets and hidden gems you can uncover when you simply compile and arrange your system data in just the right way. Imagine all the possibilities for you to wring even more productivity out of your new system. Although the particulars may need a bit of tweaking to completely match your vision for your business, you’ll have a vast array of ways to engage with your company’s data and near-limitless potential for doing better in the days ahead.

The Tool You Need

Now that we’ve outlined vehicle inspection software in further detail, we hope you’re starting to see why more and more companies like yours are embracing this system as a key component of their success strategy. Once you integrate this system into your company’s operation, we’re confident that you’ll see an immediate difference across the board.

From saving you time to creating more opportunities for growth, vehicle inspection software could very well be the edge your company has been needing for so very long. Get more done in less time, and enjoy more flexibility than you ever have. You’re just a few clicks away from bringing your business that much closer to optimal performance.

Whether you’re ready to get started or still have a few unanswered questions, the time to reach out for more information about vehicle inspection software is now. After all, your competitors aren’t going to wait until the opportune moment to streamline their processes or execute potentially game-changing process improvements.

You need to take fast action to stay ahead of the curve, and make no mistake: technology is pushing virtually every industry out there to finding innovative solutions to age-old problems. Vehicle inspection software is simply the next step in your company’s evolution, and the sooner you’re able to incorporate such a resource into your company, the more promising your long-term prospects will inevitably be.

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