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September 12, 2017

Paper versus Digital? The Value of Electronic Inspection Reports

Whip Around's electronic DVIR software Whip Around's electronic DVIR software

In a high-speed universe where information is available at the touch of one's fingertips or even at a voice command, paper documentation is an archaic means of record keeping that costs valuable time and money in any industry--but particularly in the area of transportation. In the freight business, time is money because goods must be moved capably and in full DOT compliance. This is where paper forms can cost a business its efficiency.

Looking at the disadvantages of using paper, there are many aspects to consider. First, think about the sheer volume of paperwork involved in the big rig industry. There are pre- and post-inspection reports, en-route and annual inspection reports, drivers' logs, fuel and repair receipts, DOT inspections, bills of lading, toll and weigh station receipts--the list goes on. Many companies are concerned about the impact of their business on the environment, and eliminating some of the tangible paper usage is a means of reducing the carbon footprint.

Next, there is the question of where one stores the volume of paperwork involved in the trucking industry. The Federal Motor Carrier Safety Administration mandates electronic drivers' log books (with a few exceptions) as of December 2017, thus reducing the cost of maintaining this means of paper documentation. The FMCSA estimates a $1-billion dollar savings to the industry based on electronic log books alone. Using electronic vehicle inspection records further reduces the need for a large physical location to store the multitude of papers that are required of those working in the freight business.

There is also an increased risk of human error in the use of paper forms. The consumption of time and demand of attention to detail of one who has been focused on driving for long hours increases this risk. Digital vehicle inspection reports are more efficient and accurate, available at the driver's fingertips in a click-and-go format. Time--and accuracy--is money.

When transitioning to electronic forms for vehicle inspections, customers will find the streamlined process offered by Whip Around to be both productive and profitable. We offer 24/7 customer support to our clients so that incorporating mobile device inspections for your driving team is a premium experience for drivers, all the while providing a customized tool for administrators to use while managing their fleet in the field. 

Visit us on the web to sign up for a free Whip Around account and learn more about how we our product can benefit your business.

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