We live in an increasingly paperless and mobile-first world, yet many transportation companies still rely on traditional, paper-based daily vehicle inspection reports (DVIRs) to keep tabs on their equipment. These inspections help you keep up with preventative maintenance and protect your drivers' safety, but unless the information is consistently reported to you in a timely manner, you can't act upon it. Worse, if the papers are lost or damaged, you can't prove that inspections were performed in the first place--and that's bad news in the event of an audit.
Thankfully, eDVIR solutions are rapidly growing in popularity, both with transportation companies and with their drivers. By tapping and swiping their way through a series of screens on their smart phones, drivers quickly complete their inspections and report their findings. Meanwhile, transportation companies benefit from several strategic advantages:
- Drivers are more likely to actually dothe inspection. Many drivers rush through their paperwork so they can just get on the road. Sometimes they just check boxes without even doing a thorough inspection in the first place. While nothing prevents drivers from lying about the condition of their equipment, an eDVIR solution can make it easier and more convenient for them to do their inspections properly. Dates and times of their inspections will be automatically captured, so drivers can't fudge their records, nor can they skip over items or leave them blank the way they could on paper forms. Such things gently boost driver accountability and data reliability.
- Managers get instant feedback. When drivers complete their inspections and hit "submit," the reports are immediately recorded and available for managers to review. They can see drivers' photos of observed problems and immediately begin addressing compliance issues. Certain inspection point failures may even trigger warning alerts via email to service managers so that necessary maintenance can be scheduled sooner rather than later.
- There's less paperwork to keep track of. Records are electronically archived and backed up in the cloud, eliminating the need for paper files that can be lost or destroyed. Managers can review periodic reports that highlight drivers' findings and reveal fleet-wide trends on a weekly, monthly, and yearly basis--without having to compile the data manually from hard copies. And documents can be quickly retrieved and printed for audit requests and citation disputes.
- Fleet management costs go down.Transportation companies save on paper expenses and file storage space, but that's only the beginning. An eDIVR app requires no up-front investment in expensive computer hardware because it works over the cloud and makes use of the handheld devices your drivers already own. Meanwhile, because drivers are completing their inspections more faithfully, they receive fewer citations. And because maintenance can be more effectively planned, companies spend less on costly breakdowns over the road, and fleet equipment stays in service more consistently--which means better revenues and less down time.
- Brand image goes up. Transportation companies with eDIVRs and other 21st century technologies may gain a more "relevant" brand image, which helps attract responsible, ambitious drivers looking for long-term relationships with forward-thinking companies. It also helps a brand demonstrate its concern for the environment--always a big deal for transportation companies--because paperless processes help reduce its carbon footprint.
Our state-of-the-art eDIVR solution has emerged as one of the industry's best, and we're eager for a chance to demonstrate its cost-saving potential for your organization. If you're in the market for a paperless, mobile solution for your fleet's inspection records, be sure to check out our 10-day free trial today.