Managing a fleet of commercial vehicles historically meant a lot of paperwork. Inspection reports, safety reports, fuel reports, inspection notices, maintenance notices and the list goes on. Monitoring all of this information and taking action when necessary can become a logistical nightmare.
Today many of these functions can be automated and simplified through the use of technology, thus increasing the ROI of each vehicle. Smartphone technology allows fleet managers to save money and time on some of the most frequently used reports and notices.
1. Daily Inspections
Paper inspection forms require time to complete as well as time to enter into the businesses tracking system. Using an electronic form allows drivers to complete the form quickly. There is an added benefit of being able to attach photos as necessary. Electronic forms can also be uploaded directly into a fleet management system and so eliminates the need for data entry.
2. Monitoring Fuel
Fuel is often one of the most expensive items for fleet managers. In today’s world there are a variety of fuel options for vehicles; CNG, Propane, Diesel and regular gas. Determining which fuel is the correct one requires data. Monitoring the miles per gallon as well as cost per gallon over time will ensure a fleet manager can choose the right fuel type.
Equally important is monitoring fuel efficiency. Surprisingly fuel efficiency is significantly impacted by driver behavior.
3. Driver Behavior
The way a driver uses the vehicle can impact the overall cost to the fleet. Excessive idling uses up fuel, but so does driving too fast and braking too hard. The route a driver chooses to take can also impact fuel efficiency. Left turns burn more fuel than right turns because they often require the driver to wait, adding idle time.
Electronically monitoring driver behavior will allow fleet managers to provide training or feedback to drivers as needed.
4. Managing Maintenance
Preventative maintenance allows fleet managers to ensure vehicles run safely while extending the life of the vehicle. Tracking preventative maintenance schedules electronically allows both drivers and fleet managers to action these alerts effectively and track when they are complete.
Use smartphones to send reminders to drivers that include information on where to take the vehicle, scheduled appointments or when maintenance is overdue to further optimize the fleet.
5. Utilize Inspection Alerts
Preventative maintenance alerts are just one type of alert that helps fleet managers optimize the fleet. Inspection alerts notify fleet managers when a vehicle has a fault that needs addressing. Smartphones allow for quicker communication and quicker resolution to any inspection alerts on vehicles.
Regardless of the size of the fleet the use of electronic processes can significantly cut costs and optimize fleet efficiency. For more information on how to use electronic processes to optimize your fleet contact us.