Uptake and Benefits of Smartphones in the Workplace

Gone are the days when everything was done via paper and pen, and every different task required a different tool or item. For example, in the workplace, you needed a diary to record your appointments, letters for communication, a desk calendar to mark important events, a camera for supervision of field work and a telephone for talking. Today, all that is replaced with just one thing – a smartphone.

 

Invention of the smartphone has truly revolutionized the way people handle things at their workplace. In Australia, for example, smartphone use went from 39% to 45% in the workplace, in 2011. Worldwide, it is estimated that 35% of all employees use mobile phones for work purposes (2013).

 

More recently, a study was conducted by Forrester on 9,766 employees belonging to 17 countries, and his results showed that 48% of these people use smartphones at work, for business related purposes.

 

Why the Switch to Smartphones?

 

Saves Space:

Just look at the desk of any day-to-day worker, and you will understand what we mean. With one desk loaded with a desktop computer, tons of paperwork, a calendar, and memos etc. things can get rather clustered. Using a smartphone can clear up a lot of space as many things can be replaced with a smartphone.

 

Switch from Paper:

Working with paper and pen can be a hassle. Each letter, memo, notice etc. has to be written or printed on paper and distributed, resulting in not only a lot of wasted paper but also quite a bit of clutter. Email has made things so much simpler. With one click, you can send a single notice to many people, thus saving time, effort and space all in one go.

 

Being Connected all the Time:

Using personal phones for work-related activities is becoming more and more common with each passing day. People now check their emails on their phone, which means that they can work from anywhere. Thus, making them more efficient. Files can be shared and even edited on a smartphone.

 

This means that an employee does not have to be on his desk the whole 9-to-5 work hours. He can be anywhere and still connected to his workplace.

 

Apps:

Nowadays, there are tons of apps that can help workers carry out their tasks. For example, to-do lists and task managers have taken the place of diaries and calendars. Smartphones are being used to make recordings, where once tape recorders were used for this purpose. Field activities can be videotaped with a smartphone, too.

Nowadays, there are tons of other business-related apps which can help the user. For example, statistical apps can help workers who deal with accounts and finances. Similarly, doctors can rely heavily on medicine related apps which deal with medication information as well as electronic record charts.

 

With apps that provide mathematical formulas as well as calculations in a few seconds, engineers, too, can benefit from use of smartphones. Basically, people in all fields can benefit from using different apps made specifically for them.

 

Why Companies Need to Adopt Smartphones More Quickly:

It is not just the employees but also the employers who benefit from adopting smartphones in the workplace. Important in this regard is the BYOD (Bring Your Own Device) movement, which encourages people to bring their personal smartphones and tablets to work.

 

Companies can save up to millions of dollars per year if they allow people to work on their own devices rather than providing each person with a laptop/ PC.

 

They will also benefit from smartphone use as this makes employees more efficient and they can be reached anywhere. This means that the lines of the normal “work day” are blurred and employers can contact their workers at any time.

 

The quicker companies realize that smartphones are good for their business, the better. Both companies and their employees can benefit from their use, so they should be adapted by every workplace.